Sales Administrative Assistant na ADEPT FASTENERS INC

Description

JOB DESCRIPTION

Position Title Department Reports to

Sales Administrative Assistant SALES/SA/CA Process Manager, Training Specialist

Employment Status FLSA Status Effective Date

? Temporary ? Full-Time ? Part-Time

? Non-Exempt ? Exempt 07/19/2024

POSITION SUMMARY 

This position is responsible for coordinating general business activities, creating reports, records control, and other administrative activities. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Reprint packers, Invoices, and Commercial Invoices with or without corrections
• Manage customer code changes on open orders 
• Manage the validation process for overages and shortages
• Process RMAs 
• Manage the process when issued claims for lost or damaged outbound shipments
• Expedite open packers
• Requests De-release and add to CS31 for orders already on the floor
• Manage De-Confirm process 
• Manage the ship via manual changes
• Act as backup to Sales for assisting AWL teams 
• Review and release approved credit limit overages report 
• Assist in answering questions for orders which are not released to ship
• Enter orders when needed
• Move orders from one location to another when entered incorrectly 
• Generate daily reports and communicate to needed departments/divisions 

Requirements

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• High school diploma/equivalent or higher
• One or more years’ experience in the Aerospace Industry
• Experience with AS9100 or ISO9001 management systems
• Advanced written and verbal communication 
• Good organizational and prioritizing skills
• Knowledge and experience with Microsoft programs, especially Excel
• Ability to work in a diverse environment, have a calm demeanor and communicate effectively with all customers, vendors, employees and management
• Willingness to continue training and development to self-enhance personal performance

PHYSICAL DEMANDS AND WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk and hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee may occasionally lift and/or move up to 15 pounds, climb, bend, crouch and kneel. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. 

NOTE

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Adept Fasteners, Inc. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 41 C.F.R.§ 1.41(a).

Please note that this job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.