Accounts Payable & Accounting Specialist na Nicolet Area Technical College, WI

About the Department

At Nicolet College, our mission is to transform lives and enrich communities, and we see change as an opportunity to transform even more lives and to serve our communities even better.  Are you interested in providing excellent customer service and a variety of student financial and accounting functions?  If so, we can’t wait to meet you!
Under the general Supervision of Controller, this position plays a vital role in overseeing the timely and accurate payment of the College’s bills. The Accounts Payable & Accounting Specialist works closely with various stakeholders, including department purchasers and budget managers, to ensure timely and accurate payment of bills including filing at year end. This position requires a strong understanding of accounting principles, budgeting principles, and financial systems.

Position Duties

The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.   Other duties may be required and assigned.
Accounts Payable

• Perform accounts payable functions by preparing invoices for payment and processing entries into accounting software.
• Reconcile monthly statements for vendors working closely with vendor representatives to keep accounts in good standing.
• Work closely with the Purchasing agent regarding open PO’s and product/service receipt ensuring that expenses are recorded in the period in which they were incurred. 
• Prepare end of month Accounts payable checklist duties to assist in a timely and accurate closing of the books to support the preparation of the Board of Trustees report. 
• Create and maintain policies, processes and work instructions that adequately portray the appropriate and best practice internal controls for the AP business function.
• Provides training to budget managers and approvers as needed. 
• Responsible for creating and maintaining vendors and determining what is taxable for 1099 purposes. 

Budget Assistance

• Assist in the creation of the annual budget and budget book working collaboratively and proactively with college budget manager and Controller to ensure appropriate expense and budget transfer are occurring in timely manner. 
• Analyze and review budget expense transfers for accuracy and compliance.
• Provide training and information resources to stakeholders to assist in accurate management and reporting of budgets.
• Monitor budget transactions, identifying areas of concern to address or escalate to the Controller and VP of Finance and Operations.

General Business Office

• Provide operational support in all areas of the Business Office, Student Financial Services, Accounts Payable, Payroll and Procurement.
• Staff the cashier’s window as needed and assist students’ faculty, and staff with payment transactions and student account questions as needed.
• Answer phone calls and inquiries related to student accounts; monitor the Business Office email and respond appropriately as needed.
• Perform various account reconciliations such as prepaid expenses and accruals.
• Assist in record retention and audit requirements.
• Participate in Wisconsin Technical College System and other professional networks.

Minimum Qualifications

Knowledge, Skills, and Abilities:

• Knowledge of the accounting daily, monthly and yearly cycle.
• Knowledge of college operations, goals, and policies related to accounting and all accounts payable related functions and controls.
• Knowledge of office practices and procedures including Excel, Word, and other software programs; general bookkeeping and accounting practices.
• Communicate effectively orally and in writing; and interact effectively with employees, students, funding agencies, and the public.
• Knowledge of student privacy laws and regulations and use discretion handling sensitive information and situations.
• Exceptional customer service skills and the ability to maintain excellent working relationships with internal and external customers, including the ability to deal with potentially escalating situations and remain calm.
• Work effectively in a team environment.

Required Qualifications:

• Associate degree in accounting.
• Three years of office experience involving accounts payable, ledger work/ and/or accounting related duties.

Preferred Qualifications:

• Bachelor’s degree in accounting or business-related field.

Physical Demands:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must demonstrate strong attention to detail and must be able to perform complex tasks without error.
• While performing the duties of this job, the employee will be exposed to normal office conditions and usual office equipment such as telephone, personal computer, printers/copiers, reports and files.
• The employee will be constantly required to sit, talk, hear, and type/write.
• The employee will be frequently required to stand, walk, touch/handle/grasp (using hands and fingers), and reach with hands and arms.
• The employee must occasionally bend or squat and lift and/or push up to 25 pounds of general office items.
• Specific vision abilities required by this job include close, far, and field of vision.
• This position requires regular and punctual employee presence.

Other Qualifications

Compensation: 
The salary is commensurate with qualifications and experience $56,742.40 -$64,854.40 Includes a comprehensive benefits package.
Application Procedure: 
Apply at nicoletcollege.edu/employment. Attach a cover letter addressing how your background and experience are consistent with the required and preferred qualifications of the position, a current resume, and unofficial college transcripts. Applications received by 4 p.m. on Friday, October 31st, 2025, will receive full consideration. The position will remain open until filled. 
Nicolet Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities.

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