HR Operations Specialist na Lely North America

Description

 Job Title: HR Operations Specialist

Department: Human Resources - Lely North America

Reports To: Director of Human Resources

Supervises: No  

FLSA Status: Exempt

Summary:

We are seeking an experienced HR professional to lead and manage critical HR operations, with a focus on HRIS, benefits administration, payroll, and compensation processes. This role ensures accurate HR data, smooth systems operations, compliance with regulatory requirements, and positive employee experience. As the lead Human Capital Management (HCM) system administrator, you will serve as a subject matter expert on HR systems and processes, partnering closely with the HR team to optimize operations, drive efficiencies, and support broader HR initiatives.  This position is a Pella-based Hybrid position.

Essential Functions and Responsibilities:

Compensation & Benefits

· Payroll Processing & Integrity – Timely processing of U.S. and Canadian bi-weekly payroll for both salaried and hourly team members using Paylocity HCM, ensuring payroll integrity through accurate record-keeping, reporting, and compliance with tax regulations. (Records of Employment for Canada, processing year-end tax documents such as W2, 1095C, T-4, T2200).

· Benefits Administration and Support – Management of various U.S. and Canadian team member benefits, including retirement and health programs. Collaborating with benefit brokers, resolving issues, and facilitating the U.S. annual open enrollment process to ensure team members are well-informed about their options. 

· Leave Management – oversee administration of time off programs, including disability leaves of absence, workers' compensation claims, and reporting and FMLA.

· Team Member Safety and Wellbeing Initiatives – Committed to Team member wellbeing by leading worksite safety administration & training and championing initiatives that support mental and physical health, including collaboration with Employee & Family Resources (EFR) to provide educational opportunities and support services for our team members.

HCM 

· HCM System Expert – analyze and optimize the organization’s human capital management platform to promote better Team member engagement and alignment with business objectives. 

· Workflow Optimization – Creation and refinement of workflows to enhance efficiency in HR Processes, ensuring that the system configurations are tailored to meet organizational needs.

· Data Management Streamlining – Data mapping and system configuration for effective data management within the HCM platform, enabling streamlined operations and improved overall functionality. 

· System upgrades – Lead integrations and troubleshooting.

People Operations

· Onboarding New hires –Participate in coordinating new hire onboarding to ensure new hires receive a positive and warm welcome to Lely by organizing their first day with various colleagues, and reviewing policies, benefits, and payroll information while ensuring timely completion of documentation.  

· Team member relations and support – Foster professional relationships with Team members, providing a supportive work environment. Maintain a positive attitude and be readily available to address day-to-day inquiries related to policies and benefits. Manage VISA applications and renewals to support Team Member employment needs. 

· Culture and Engagement – Be a champion of culture and living out our Lely core values. Assist in planning and team member engagement activities, community service events, and annual company events. 

Qualifications:

To perform this job successfully, the individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Education and/or Experience:

· A bachelor’s degree in human resources management or equivalent preferred.  2-3 years of payroll and/or benefits administration experience and associated HR knowledge strongly preferred. 

· Prior experience in leave administration, including FMLA, ADA, and other required and company-specific leaves. 

· Advanced skills in Microsoft Office Suite and previous experience working with Human Capital Management (HCM) systems are a plus.

Key Skills and Abilities:

· You can handle sensitive and confidential information with discretion and have an approachable spirit that embraces feedback with a growth mindset.

· You easily adapt and prioritize tasks in an ever-changing environment with shifting deadlines and procedures.

· You are solution-oriented and can create new approaches and processes to address challenges effectively.

· You proactively solve problems while maintaining a calm and professional demeanor, paying close attention to detail and the importance of accuracy and consistency. 

· You have a working knowledge of compliance and regulatory requirements, industry trends, and best HR practices, which enable you to excel in your role. 

Who we are: Vision, Mission, and Core Values

Our Vision: A sustainable, profitable, and enjoyable future in farming

Our Mission: We create innovative solutions that help our customers excel in sustainable milk production to feed the world. 

Our Core Values: Values that guide us in how we behave in dealing with others. On the work floor among colleagues, interacting with our customers, at meetings with our business partners, or when dealing with the press, independent of place and time, we show our values through our actions. To achieve our mission and vision, we are guided by 5 core values that serve as a compass for how we behave:

Innovation: We change traditions by continuously seeking new ideas for positive change

Passion: We love what we do and are passionate to support our customers

Progress: We grow because our people are motivated to improve and move forward 

Respect: Our focus is the well-being of people, animals, and the environment

Honesty: Being truthful and fair is essential in our way of working

Equal Opportunity Employer:

Lely provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.