Supervisor Workforce Optimization and Vendor Operations na Higginbotham Insurance Agency, Inc.
Higginbotham Insurance Agency, Inc. · Fort Worth, Estados Unidos Da América · Onsite
- Professional
- Escritório em Fort Worth
Position Summary: Workforce Optimization & Vendor Operations Supervisor plays a pivotal role in driving operational efficiency, managing vendor relationships, and supporting technical infrastructure to ensure seamless service delivery. This cross-functional leadership position requires strong analytical capabilities, project management expertise, and a deep understanding of workforce planning tools and technologies.
Supervisory Responsibilities:
- Supervise and train staff to enhance productivity and reduce process inefficiencies
Essential Tasks:
Workforce and Resource Planning:
- Forecast call volumes and staffing needs using historical trends and predictive analytics
- Develop and maintain agent schedules to meet Service Level Agreements (SLAs)
- Monitor real-time adherence and make intraday adjustments to optimize coverage
- Collaborate with leadership and training teams to align hiring and onboarding with operational demand
- Produce and analyze reports on occupancy, shrinkage, and productivity metrics
Vendor Oversight:
- Act as the primary liaison for third-party service providers and technology vendors
- Oversee vendor performance, ensuring compliance with SLAs and contractual obligations
- Conduct regular vendor evaluations and escalate issues as needed
- Recommend improvements or alternative solutions based on vendor capabilities
- Coordinate onboarding and offboarding processes for vendor resources
Technical Oversight:
- Partner with IT to maintain and enhance call center platforms (e.g., ACD, IVR, WFM tools)
- Troubleshoot system issues and collaborate with technical teams for resolution
- Lead implementation of new tools and upgrades impacting workforce or vendor operations
- Ensure data integrity across systems and support integration initiatives
- Maintain documentation of technical processes and configurations
Additional Responsibilities:
- Install and configure new devices and system components
- Perform system quality assurance to ensure optimal performance
- Respond to service requests during and outside of business hours
- Prioritize and manage customer service requests for timely resolution
- Coordinate installation and relocation of users across systems
- Build strong internal relationships to support service levels, reduce attrition, and improve quality
- Collaborate with managers to ensure compliance with organizational policies
- Resolve complex employee issues impacting operations and decision-making
- Update training materials based on feedback and compliance requirements
- Organize technical and personal development training for team members
- Serve as a liaison between business divisions to improve communication and collaboration
- Implement strategies to boost employee satisfaction and retention
Core Competencies:
- Leadership: Display leadership skills and ability to motivate fellow employees
- Ability to Analyze and Solve Problems: Skill in recognizing challenges, exploring options, and implementing effective solutions in a timely manner
- Attention to Detail: A strong focus on completing tasks and projects accurately and thoroughly
- Communication Skills: Capable of expressing ideas clearly in both verbal and written forms and engaging with various audiences
- Timely Task Completion: Ability to finish tasks and projects efficiently, managing resources and priorities effectively
- Team Collaboration: Willingness to work together with others, promoting teamwork and supporting shared goals
- Client Focus: Dedication to understanding and addressing the needs of clients and stakeholders to ensure their satisfaction
- Dependability: Acknowledgment of the importance of being present and punctual
- Creative Thinking: Openness to suggesting new ideas and methods to improve processes and outcome
- Organizational Skills: Capability to prioritize tasks and manage multiple projects simultaneously
- Adaptability: Willingness to adjust to changing situations and priorities, showing resilience in a dynamic work environment
Experience and Education:
- 3-5+ years of experience in employee benefits, insurance, claims-carrier operations, and customer service
- Bilingual in Spanish is a plus, but not required
- Bachelor’s degree in Business, Operations, or related field
- 5+ years of experience in workforce planning, vendor management, or technical operations
- Strong analytical skills and advanced Excel proficiency; experience with data visualization tools preferred
- Excellent communication, negotiation, and project management skills
- Proven ability to manage cross-functional priorities in a fast-paced environment
Licensing and Credentials:
- Active General Lines Insurance License (or willingness to obtain)
Systems:
- Proficient with Microsoft Excel, Word, PowerPoint, and Outlook
- Proficiency in WFM tools (e.g., NICE, Verint, Genesys) and CRM platforms
- Applied Epic experience preferred, but knowledge of similar Account Management System (AMS) is acceptable
Physical Requirements:
- Ability to lift 25 pounds
- Repeated use of sight to read documents and computer screens
- Repeated use of hearing and speech to communicate on telephone and in person
- Repetitive hand movements, such as keyboarding, writing, 10-key
- Walking, bending, sitting, reaching and stretching in all directions
Notice to Recruiters and Staffing Agencies: To protect the interests of all parties, Higginbotham Insurance Agency, Inc., and our partners, will not accept unsolicited potential placements from any source other than directly from the candidate or a vendor partner under MSA with Higginbotham. Please do not contact or send unsolicited potential placements to our team members.
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