Library Associate - Collection Services na None

This internal posting is only open to CPLSA members and closes at 12 am the morning after requested by date.   

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Under minimal supervision, assumes responsibility for the acquisition of library materials including ordering, invoicing, and accurate record-keeping. Processes a wide range of materials in a timely manner for library patrons to enjoy.

• Uses the acquisitions system to create and process orders for library materials.
• Works with third-party vendors and Library Finance to establish new vendor relationships including creating and maintaining vendor records.
• Reconciles the receipt of materials and works with various vendors to procure credits, replacements and other desired resolutions.
• Processes invoices for prompt payment.
• Maintains accurate records of expenditures for library materials.
• Ensures a smooth fiscal closeout each year.
• Performs routine departmental duties, such as creating brief cataloging records and cataloging new materials for all seven library locations.
• Supports Collection Services with their daily tasks such as box sorting and opening, mail distribution and daily check-ins.
• Delivers exceptional and engaging service to the public. Works in public service areas as needed at the Main Library and branch locations, providing outstanding customer service.
• Assists internal customers across all library locations with training, troubleshooting and support for their library orders.
• May participate in the selection of library materials and maintenance of the collection.

• Other duties as required for the good of the Library.

   

MINIMUM REQUIREMENTS

Education and Experience: 

Bachelor’s degree from a recognized college or university is required. In exceptional instances, specialized education, training and/or experience may be substituted for part or all of the required elements.

Knowledge, Skills, and Abilities:

• Knowledge and understanding of the Library’s mission, vision, values and strategic priorities.
• Commitment to doing all work through a lens of diversity, equity, inclusion and anti-racism.
• Strong customer service skills and commitment to public service.
• Ability to work with a diverse population in an urban setting.
• Effective communication, interpersonal skills and a positive attitude.
• Sound judgment and problem-solving skills, including ability to handle unexpected situations.
• Strong teamwork skills, including flexibility to fill in during scheduling emergencies and vacation periods.
• Knowledge of urban public library concepts and techniques, literature and media, digital resources, and current technology.
• Ability to operate library computers, equipment, software and systems.
• Strong analytic, organizational and math/bookkeeping skills.
• Excellent problem-solving abilities and a methodical approach to resolving technical issues.
• Dependable and punctual; demonstrates a strong work ethic.
• Demonstrated capacity for self-directed work with minimal supervision.
• Strong time management and prioritization skills.

PREFERRED QUALIFICATIONS: Experience working in public libraries, particularly in Technical Services, or other community settings is highly desirable. Fluency in a language in addition to English is desirable.

PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Ability to operate standard office equipment; transport carts of materials which can weigh more than 100 pounds across a level floor or on a ramp; carry baskets of materials weighing up to 30 pounds; pay attention to details and concentrate on tasks despite frequent interruptions and moderate noise levels; communicate effectively and exchange accurate information with coworkers and members of the public; read and organize written material; place library materials on shelves or carts which can be located at floor level or overhead 

WORK ENVIRONMENT: Work in assigned area, including public desk, office areas, training rooms, and various library locations as necessary. Typical exposure to noise, stress and interruptions in a lively, urban public library. 

SCHEDULE: The work week is 37.5 hours assigned in the best interests of the Library. The initial schedule will be Monday-Friday, 8:30 a.m. to 5 p.m.

REQUIRED DOCUMENTS:

Please upload the following documents to complete your application:

• Resume
• Cover Letter