- Professional
- Escritório em Gulfport
GENERAL SUMMARY OF DUTIES: The Registrar is responsible for the accuracy, security, and integrity of all students’ academic records, as well as the administration of registration, transcripts, graduation certification, and state/federal reporting requirements. The Registrar manages enrollment processes, degree audits, and institutional compliance related to academic records while providing efficient, student-centered services to students, faculty, staff, and external agencies.
KEY RESPONSIBILITIES:
Student Records & Registration
KEY RESPONSIBILITIES:
Student Records & Registration
- Oversee all student registration, add/drop, withdrawal, and course scheduling processes.
- Approve and maintain official student files, including opening, closing, and archiving records in accordance with retention policies.
- Process transcript requests, enrollment verifications, and graduation certifications.
- Certify student eligibility for graduation, ensuring compliance with institutional and accrediting body requirements.
- Prepare commencement lists and ensure accurate reporting of graduate outcomes.
- Maintain confidentiality and security of records in compliance with FERPA and institutional policies.
- Administer required reporting of student data to the U.S. Department of Education, State Boards and Accrediting Commissions (e.g., ACCSC)
- Prepare and submit institutional, state, and federal reports, enrollment data, and completion statistics.
- Ensure all documentation required for internal, accrediting, and state audits is accurate, timely, and complete.
- Monitor records for compliance with SAP (Satisfactory Academic Progress), financial aid regulations, and institutional policies.
- Maintain accurate student files by auditing new student folders within 14 days of class start and tracking missing documents until resolved.
- Monitor daily attendance, excessive absences, and academic progress, submitting notifications and early alerts to the Director of Education for review.
- Provide quarterly transcript audits to ensure accurate reporting of grades, attendance, and SAP.
- Generate weekly reports (e.g., Drop/Add, Status Change, Attendance Summary, and School Status Reports) for campus leadership.
- Accurately update VIAS (or other student information systems) with academic data, ensuring real-time accuracy for student tracking.
- Provide students with access to records, transcripts, and enrollment services in a professional, service-oriented manner.
- Research and resolve student disputes related to records, grades, or enrollment status in collaboration with the Director of Education.
- Support faculty by preparing class rosters, distributing grade reports, and ensuring timely entry of grades and attendance.
- Confer with the Director of Education regarding evaluation of transfer credits and transcript articulation.
- Work closely with Admissions to review, audit, and complete incoming student records.
- Coordinate with Financial Aid on SAP reporting, enrollment status changes, and documentation for Title IV compliance.
- Collaborate with Academic Affairs to ensure students remain on track for graduation.
- Provide data and documentation for institutional effectiveness and accreditation reviews.
- Manage timeclock access for clock-hour programs by adding/removing students as required.
- Create institutional email accounts for new students and assist with student portal access.
- Participate in professional development and in-service activities.
- Perform other duties as assigned by the Campus Director.
- Associate degree with at least three (3) years of administrative or clerical experience.
- Strong organizational, communication, and problem-solving skills.
- Ability to manage confidential student data with discretion and integrity.
- Bachelor’s degree with 3–5 years of experience in student records, registrar services, or higher education administration.
- Knowledge of FERPA, state/federal reporting requirements, and accreditor expectations.
- Proficiency in student information systems and Microsoft Office Suite.
- High level of integrity and professionalism.
- Strong analytical, time management, and organizational skills.
- Ability to interpret and apply institutional policies, laws, and regulations related to enrollment.
- Ability to multi-task, manage competing priorities, and work effectively with students, peers, and community partners.
- Ability to use technology efficiently in recordkeeping and reporting functions.
