Lead, Contracts Administration na Metrolinx

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

 

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Under direction from the Senior Manager in the Professional Services Contracts team in CPG, this role will manage the procurement, effective management and life-cycle maintenance of complex CPG’s contracts for professional services and serve as Subject Matter Expert (SME). Also will ensure Vendors’ compliance with standard CPG procurement and contract management processes for achieving value for money.
 

What will I be doing?

• Under general direction from the senior manager, leads the drafting of tender documents (e.g. structure of RFPs/RFQs, commercial terms, payment terms, scope etc.) for complex procurements; while working in collaboration with Legal Services, Procurement Services and Risk teams to conduct procurements in fair manner in compliance with all regulations and process. 
• Manages the development of financial forecasts for complex contracts using relevant tools/dashboards, by collecting future requirements from CPG teams and develop business case to secure approval from funding from relevant forum (CEO/Board). 
• Provides input into development of KPIs for monitoring of vendors’ performance, monitor and measure vendors’ performance through effective use of KPIs, develop/distribute status reports to identify areas of improvement in collaboration with project teams and work with vendors for implementation for the assigned portfolio.
• Support other team members in set-up of contracts in relevant systems, provide guidance in resolution of systems integration issues to ensure timely payments to the vendor in compliance with contract terms. 
• Produces progress reports for relevant contracts for management use (identify issues/opportunities, trends, solutions), distribute among relevant stakeholders and keep track of feedback.
• Manages the provision of contract administration expertise and advice to project teams across the CPG regarding all aspects of contract administration and risks through the lifecycles of large-scale, concurrent capital projects. 
• Works with the Capital Finance team to provide accurate forecasts for spend on professional services contracts. 
• Manages effective management of complex CPG contracts for professional services by closely working with vendors to develop services/work plans based on project/program’s requirements and negotiate associated commercial & financial terms to ensure that excellent quality of professional services from vendors are secured at fair price for Metrolinx.         

What Skills and Qualifications Do I Need?

• Completion of a degree in, Engineering, Contract/Construction Law, Business or a related discipline - or a combination of education, training and experience deemed equivalent.   
• Demonstrated years’ experience in procurement of contracts and managing the administration of large contractual agreements, ideally for an owner/public sector agency involving large-scale infrastructure/transit projects.
• Expert knowledge of procurements, contracts management and contract administration in a large multi project complex construction and infrastructure environment.
  Extensive experience in drafting contract terms and interpretation of contract law, and Ontario legislation (e.g. Construction Lien Act, Professional Engineers Act, Canadian Construction Documents Committee documents, bespoke contract documents, specifications and drawings, and legal statues and proceedings).
• Proficient experience in using contract administration systems, such as Oracle Unifier and Oracle EBS.
• Negotiation and oral/written/presentation skills to represent findings to senior management team while  dealing with all contractual issues and negotiations with vendors.

Don’t Meet Every Requirement? 

 

If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.
 

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

 

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email [email protected].

 

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. 

 

For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.

 

Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

 

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

 

#LI-MM3  #LI-Onsite
 

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.