Office Assistant - Dist Facilities Bookkeeper na Bentonville Schools

Office Assistant - Dist Facilities Bookkeeper

Salary Schedule:    Office Assistant - District OA2
Days:                       230 Days,  8 Hours Per Day
Reports To:             Director of Facilities
Location:                 Facilities
Overtime Exempt:  No

GENERAL DESCRIPTION OF POSITION
The incumbent is responsible for preparing all purchase orders, ordering needed items and monitoring the schools budget to insure accuracy at all times.   Handle all financial transactions both revenue and expenditure for all operating and activity accounts, and other duties as assigned. Balance building budget and all activity accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Enter purchase requests and make purchases as directed.
• Prepare purchase orders and invoices to be paid.  Call in orders when purchase orders are returned from the central office.
• Prepare and make deposits.
• Responsible for keeping copy machines and other machines running and supplied.
• Handle payroll and complete staff absence(s) through AESOP.
• Request and handle building door cards.
• Enter requisitions for maintenance on building and grounds.
• Responsible for helping to order, set up and clean up for staff meetings, faculty in-services, parent teacher conferences and open house.
• Prepare monthly report of all vendors who do not charge sales tax and send to central office.
• Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports) for administrative, instructional and clerical staff.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference.
• Assists with answering telephone calls, and provide information and assistance to callers.
• Assists in distributing incoming mail appropriately.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists with check in or out staff/patrons entering and leaving the building.
• Perform any other related duties as required or assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE
High school, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc, plus 12 to 18 months related experience and/or training or equivalent combination of education and experience.


SOFTWARE SKILLS REQUIRED
Mastery: Alphanumeric Data Entry

• Advanced: 10-Key
• Intermediate: Spreadsheet
• Basic: Accounting, Contact Management, Word Processing/Typing

PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.  While performing the functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, talk or hear; occasionally required to stand, walk, reach with hands and arms  The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision; and color vision.

ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.