- Junior
- Escritório em Oakville
Job Details:
Temporary Full-Time (CUPE 1329T)
Posting Status:
Open to all current Town of Oakville employees and external applicants
Duration:
Approximately 9 months
Temporary Vacancy Reason:
Seasonal
Closing Date:
Applications for this position must be received at oakville.ca by no later than 11:59pm on September 2, 2025.
Job Responsibilities:
- Assists with the facility permitting system for the facility
- Processing memberships and pay as you go utilizing the P.O.S. and Xplor Recreation systems
- Consolidating and reconciling revenues on a daily basis
- Scheduling and training Front Desk staff
- Inventories and orders community centre office supplies
- Ensuring all Permits are confirmed prior to booking dates, all associated requirements are met, and appropriate fees are collected
- Producing invoices, account statements, apply interest charges and follow up on delinquent accounts as needed
- Providing excellent customer service for all external and internal customers, either in person at the front counter or through phone
- Producing and distributing various user guides and information pamphlets as required
- Preparing and sending out correspondence as needed
- Preparing a variety of material including memos, letters, minutes, reports and manuals
- Carrying out monthly inventory reports; coordinating display boards
- Processing miscellaneous facility revenue as required
- Recommending policy and/or procedural changes to the Manager where appropriate
- Performing other related duties, as required, including special projects
Qualifications:
- Completion of Secondary school education with supplemental courses in accounting and/or administration, with at least one year of previous experience performing similar functions. An equivalent combination of education and experience may be considered.
- Proficiency in Excel and Word along with demonstrated analytical skills are essential. Working knowledge of Xplor Recreation and J.D. Edwards Financials is desirable.
- Excellent communication, interpersonal and customer service skills are critical.
- Must have the ability to organize and process high volumes of work, often with many interruptions and competing deadlines.
- Must also be resourceful and have the initiative to perform with little supervision.
- Please note that successful candidates, who are new hires and/or who have not performed in this position previously will be required to provide a satisfactory criminal record and vulnerable sector screening check dated within the last 30 days as a condition of employment.
