Remote URGENT: Construction Project Management Assistant (RFI and construction industry experience is required) na WorkStaff360
WorkStaff360 · Toronto, Canadá · Remote
- Junior
- Assist project managers with day-to-day administrative tasks related to active projects
- Serve as a communication hub between superintendents, project managers, and contractors
- Track project timelines, deliverables, and required documentation
- Prepare, process, and track RFIs (Requests for Information) and submittals
- Maintain organized digital records of all project-related documentation
- Ensure timely submission of required paperwork to clients, subcontractors, and suppliers
- Assist in material procurement by preparing purchase orders, verifying vendor quotes, and tracking deliveries
- Coordinate with suppliers to confirm pricing, lead times, and order status
- Utilize ProCore software to manage project documentation and updates (preferred)
- Prepare, update, and analyze project data in Excel
- Maintain accuracy of internal systems and databases
- Manage schedules, meetings, and internal communications
- Assist with reporting, follow-ups, and ensuring project compliance with requirements
- Manage the submittal process for major projects, ensuring accuracy, completeness, and
- timely delivery.
- Coordinate with vendors, subcontractors, and internal teams to gather necessary
- submittal documentation.
- Work closely with estimators to assist in project bids.
- Price out materials and equipment required for upcoming jobs.
- Manage scheduling and delivery of materials and equipment based on project timelines.
- Track material and equipment milestones and communicate updates to project
- managers and stakeholders.
- Gain proficiency with Procore to manage documentation, procurement, and scheduling
- tasks.
- Maintain detailed and organized records using Excel and other tools as required.
- Assist or manage changeover processes during project transitions.
- Coordinate across departments to ensure smooth project execution.
Hard Requirements:
- Minimum 2-3 years of experience in the construction industry
- Strong background in project management support
- Hands-on experience preparing and managing RFIs and submittals
- Excellent communication and coordination skills
- Proficiency in Microsoft Excel and general office software
- High attention to detail and ability to work independently
- Experience with procurement in a construction setting
- Knowledge of ProCore construction management software is a plus
- Familiarity with federal/government contracting requirements
Schedule:
- 40 hours per week
- Monday to Friday
- 7AM–4PM US Pacific Standard Time
Offer and Benefits:
- $6-$8USD/hour
- HMO coverage after 1 year of employment.
