Hybrid Food Service Bookkeeper na Lexington County School District One

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Position Title: Bookkeeper, Food Service

Department: Food Service and Nutrition

Reports To: Chief Financial Officer

FLSA Status: Non-Exempt

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REQUIRED EDUCATION and/or EXPERIENCE:

• High School diploma with a minimum of five years of public procurement experience. 

• Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) certification preferred.

CERTIFICATES, LICENSES, REGISTRATIONS:

Must have current government issued identification

TERMS OF EMPLOYMENT:

8 Hours/230 Days

Support Staff Salary Schedule (Grade 12)

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

GENERAL SUMMARY:

Under supervision of the Director of Procurement, is responsible for solicitation, advertising, evaluating, and awarding the procurement of goods and services according to requests and purchase orders to ensure compliance with all district policies and guidelines to derive maximum benefit from the expenditure of funds. Makes written determinations for procurement activity as required by the code. Develops, administers, modifies, amends contracts, and updates files for required reporting.

ESSENTIAL FUNCTIONS:

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students.
• Interacts, communicates and collaborates with all stakeholders effectively.
• Establishes a safe, supportive, positive and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in all professional meetings and training sessions as required.
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials. 
• Ensures procurements are conducted in a manner that complies with all district policies and guidelines.
• Establishes and maintains contacts with vendors to obtain information concerning goods/services, characteristics, price, ability of vendor to furnish the product/service, and the acceptability of delivery dates, etc.  
• Prepares and administers all bid documents including legal advertisements, notice to bidders, specifications, amendments, and award, etc.
• Reviews and approves purchase orders for goods/services necessary for district operations.
• Develops and maintains appropriate records including bid files, verbal and written quotation files, term contracts, and vendor files.
• Establishes term contracts for district use.
• Reviews and approves modifications to contracts; i.e., change orders, cancellation orders, contract modifications, etc.
• Conducts pre-bid conferences and site visits for complex procurements.
• Assists with providing one-on-one training for new and returning employees and with annual training.
• Makes written determinations for procurements as required by the procurement code.
• Issues and posts statement of awards and intend to awards.
• Independently audits and approves purchase requests utilizing written quotes for procurement code compliance for procurements between $2,500 and $10,000.
• Audits purchase requisitions utilizing state and district contracts for contract compliance on procurements regardless of dollar amount.
• Assists end-users to ensure the proper procurement methods are utilized to assist with accurate entry of purchase requests, etc.
• Verifies purchase requests for correct account codes, requisition codes, contract numbers, exemption numbers, complete and accurate descriptions; assists end-users with making corrections, etc.
• Keeps abreast of the procurement code, regulations, and all other policies and procedures regarding the procurement of food purchases, travel purchases, gift purchases, employee reimbursements, and any other directives.
• Reviews license/master agreements for procurement code, district policy, and South Carolina law compliance and works in conjunction with the district’s legal counsel to amend such contracts.
• Effectively uses personal computing devices and software applications for the management of pertinent information and communication.
• Performs such tasks and assumes such other responsibilities as assigned by the director of procurement.
• Performs other job-related duties as assigned

SUPERVISORY RESPONSIBILITY:

No budgetary responsibility. No supervisory responsibility.

OTHER SKILLS and ABILITIES:

Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies. Must be able to access reliable transportation.

Knowledge of the policies, procedures and activities of the school district which pertain to the specific duties and responsibilities of the position. Knowledge of the district or state procurement policies, principals, and practices. Knowledge of the Uniform State Provisions and Clauses (Compendium). Knowledge of the district or state Procurement Code. Knowledge of state term contracts. Knowledge of how to use computers and software necessary for responsibilities. Ability to maintain high standards of accuracy in exercising duties. Ability to anticipate work to be completed and to complete work without the need for direct supervision. Ability to maintain confidentiality of pertinent information. Ability to interact and communicate in an effective and professional manner with supervisors, co-workers, teachers, students, and the general public.

Personal computer experience required. Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software. Ability to establish and maintain effective working relationships with students, staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to apply knowledge and current research and theory. Ability to organize and implement a flexible work schedule in order to meet reporting deadlines. Ability to self-monitor and manage multiple tasks while working individually and with members of a group. Ability to submit all requested reports and documentation in a timely manner and in accordance with scheduled deadlines. Some extended hours and multiple demands from several people are frequently required of the employee. Computer literacy required. 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee will occasionally lift and/or move up to 50 pounds such as boxes of materials. The employee will sometimes push/pull items such as furniture or boxes of materials.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision. Occasionally the position requires the employee to work irregular or extended hours. Duties of the job require frequent use of a computer monitor and related equipment.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Conducts duties in an office environment with no significant exposure to adverse environmental conditions. Duties require maintaining constant attention and meeting deadlines. Requires the ability to prioritize tasks. Requires the ability to effectively change tasks.

The noise level in the work environment for this position varies. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day. 

EVALUATION:

Performance of this job is evaluated annually according to Board Policy.

DISCLAIMER STATEMENT:

The information contained in this job-description is intended for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

NONDISCRIMINATION POLICY:

Lexington County School District One is committed to a policy of nondiscrimination and equal opportunity for all students, parents/legal guardians, staff, visitors, personnel and community members who participate or seek to participate in its programs or activities. Therefore, the district does not discriminate against any individual on the basis of race, religion, sex (including pregnancy, childbirth, or any related medical conditions), color, disability, age, genetic information, national origin, or any other applicable status protected by local, state, or federal law.

The district will use the grievance procedures set forth in policy to process complaints based on alleged violations of Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1964; Title IX of the Education Amendments Act of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act of 1963; the Genetic Information Nondiscrimination Act of 2008; and Titles I and II of the Americans with Disabilities Act of 1990.