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Hybrid Purchasing Administrative Assistant na JEGS Automotive

JEGS Automotive · Delaware, Estados Unidos Da América · Hybrid

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Job Summary:

We’re seeking an experienced and detail-oriented Administrative Assistant to support our Buying/Purchasing team. This role is ideal for someone with a strong background in accounting and a keen eye for resolving invoice discrepancies. You will be instrumental in ensuring accuracy, compliance, and timely communication between purchasing and accounting functions.

You Will:

  • Review and reconcile vendor invoices against purchase orders, receipts, and contract terms
  • Identify, investigate, and resolve invoice discrepancies in coordination with the purchasing and accounting departments
  • Maintain accurate records of invoice adjustments, credit memos, and payment status updates
  • Provide administrative support to the Senior Buyer and Director of Purchasing, including preparing reports, handling correspondence, and scheduling meetings
  • Assist with data entry and system updates for vendor pricing, freight terms, and SKU changes
  • Support month-end processes, vendor audits, and internal reporting requirements
  • Communicate directly with vendors and internal teams regarding billing questions, payment timing, and document submission
  • Help onboard new vendors by collecting and organizing necessary documentation

You Have:

  • 2–3 years of administrative or accounting support experience, preferably in a purchasing or distribution environment
  • Working knowledge of invoice matching, accounts payable, and basic accounting principles
  • Strong organizational and time-management skills
  • Ability to handle sensitive data and maintain confidentiality
  • Excellent communication skills and a team-player mindset
  • Proficiency in Microsoft Office (especially Excel); ERP or accounting software experience a plus
  • A passion for accuracy and continuous improvement
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