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Description

The Assistant Director will have a well-rounded understanding of all AIM Self-Direction policies and procedures and assist Self-Direction teams with maintaining OPWDD requirements. The Assistant Director will work with the internal and external Self-Direction teams to assure person centered supports are being provided and the teams have the tools to provide quality supports and access their budget funding.? The Assistant Direction must have the ability to foster a positive and inclusive work culture while maintaining high standards of operational efficiency.  

The Assistant Director will lead the day-to-day operations of self-direction payroll and self-hired staffing supports, this includes payroll processing, assisting staff with paid time off and leave requests, assisting staffing with status requirements, working with the teams to obtain OPWDD required staff evaluations and working with the teams to assure all necessary human resources documentation is current. This role will be responsible for overseeing payroll activities, managing staff records, providing leadership in staffing-related decisions and supporting the Director in organizational compliance and efficiency.? The Assistant Director will also collaborate with leadership to develop strategies to optimize the self-hired staffing experience and payroll processes.

Requirements

Qualifications: 

• Bachelors Degree preferred, High School Diploma/ GED required. 
• Minimum of 3 years working in the field of Intellectual and Developmental disabilities. 
• One year managerial/supervisory experience preferred. 
• Program specific knowledge  
• Proficiency in Microsoft Word, Power Point, and Excel. 
• Valid NYS Driver’s License acceptable to Agency Insurance standards preferred. Maintain valid insurance and provide insurance card if you use your own vehicle. 
• Knowledge of OPWDD Regulations.  
• Willingness to maintain a 40 hour/week flexible schedule 

Responsible To: Director of Self-Direction Staff Experience/ Designee 

Leadership Core Competency: 

Respectful: treats everyone with courtesy and compassion recognizing individual uniqueness and needs.  Displays honesty, integrity and humility.  Makes difficult decisions with empathy. 

Responsible: accepts accountability for their own actions and the actions of others.  Holds others accountable.  Puts the interests of the organization above their personal interests.  Is personally invested in the success of the organization. 

Builds Partnerships: values and builds a collaborative culture and spirit.  Willing to learn from others.  Moves others to take action.  Pro-actively resolves conflict.  Follows through in a timely manner.  Anticipates and solves problems promptly with flexibility and creativity. 

Commits to Service Excellence: focuses on the needs of the individuals.  Constantly reassesses processes, procedures, principles, searching for improvement opportunity.  Improves performance by introducing unique and leading-edge concepts.  Encourages good ideas from staff.  Defines and puts into action, Best Practices.  Sets and achieves high standards of performance.  Challenges the status quo. 

Develops People: Inspires and challenges others to reach their full potential.  Celebrates the accomplishments of others.  Effectively provides feedback to staff and colleagues, including the timely completion of staff’s annual performance evaluations.  Recruits and retains exemplary staff.  Understands and applies all agency policies. 

Essential Functions: 

• To provide development, implement, and provide oversight to both virtual and on-site support and mentorship to anyone supported by the Self-Direction Program.  
• Support the AIM Self-Direction Department with all fiscal intermediary policies and procedures.  
• Support the Payroll Supervisor and Lead Self-Direction Payroll Specialist by being the point person/mentor when needed. This can be assisting with payroll questions, payroll issues that arise and providing families and staff with any necessary information as needed.  
• Oversee/ support the accurate and timely processing of payroll for all staff, ensuring compliance with organizational policies.  
• Support and provide oversight to the Staff Experience Supervisor and leads in all staffing matters applicable to Self-Direction. 
• Ensure the Self-Direction Staffing Supports are proficient with the agency benefits and employee handbook.  
• Supervise/support the maintenance of accurate, up-to-date employee records, ensuring all documentation is compliant with employment law and internal policies.  
• Ensure smooth onboarding processes for new hires, compliance with training requirements.  
• Ability to maintain a high level of professionalism and confidentiality paired with the ability to remain calm in stressful or demanding situations.  
• Empower team members to embrace AIM’s mission and support individuals in realizing their goals and potential. 

Other Functions 

• Any and all other duties requested by supervisor.