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Accounts Receivable Coordinator

Professional Hospitality Resources, Inc. and Ocean Beach Club LLC · Norfolk, Stati Uniti d'America · Onsite

  • Professional
  • Ufficio in Norfolk
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Experience Required

Overview:

The Accounts Receivable Coordinator is responsible for the billing, monitoring, and reporting on direct bill receivables including include Franchise Programs (brand loyalty and guest issue), Corporate VIP and/or Owners accounts, and Service Recovery billings.

Responsibilities:
  • Monitor and report and all direct bill/ City Ledger receivables monthly to property General Manager and Controller
  • Prepare and provide weekly Accounts Receivable updates on all accounts over sixty (60) days to property management and controller
  • Coordinate with property Sales and Banquet teams to prepare and send out Group and Banquet billings within twenty-four (24) hours after the event
  • Circulate and track all direct billing applications for and approvals. Applications and re-applications to be tracked on Direct Billing by Client report
  • Coordinate all past due notifications on accounts over 30, 60, and 90 days past due
  • Coordinate and legal actions with Controller and Director of Accounting
  • Circulate Request for Write Off of Accounts Receivable form to appropriate parties
  • Monitor and manage all Franchise Programs and related collections with assistance from Front Office management as needed
  • Post payments received through property management systems (PMS)
  • Review and  confirm sales contracts with Sales Management
  • Attend property line ups and other property meetings as appropriate or as requested
  • Reporting and research  as needed and requested by Controller