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Administrative Supervisor 1 (Finance)

New Jersey Courts, NJ · Mays Landing, Stati Uniti d'America · Hybrid

$64,962.00  -  $105,602.00

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About the Department

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.  We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.   Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.


SALARY:  The salary range for this position is $64,962.45 to $105,602.61 for Schedule A, and $64,962.45 to $100,322.50 for Schedule B.  For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.


The Judiciary offers a strong opportunity for growth.

The Atlantic and Cape May Vicinage is seeking a versatile and proactive individual with excellent finance, accounting, and cash management skills to supervise the Mays Landing office of the finance division.   Under the general direction of the Court Executive 2b (Finance Division Manager) and the Court Executive 1b (Assistant Finance Division Manager), the selected candidate will perform professional administrative and cash management functions for court-held funds and revenues and supervise the diverse work activities of a team composed of support personnel.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Travel: This position requires travel within the multicounty vicinage and to other judiciary locations as needed.

Note: If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

Position Duties

The Administrative Supervisor 1 will provide oversight and support to a team responsible for the acceptance, processing, internal controls and system management of all court-ordered payments including, but not limited to, bail, child support, probation fines and restitution, civil, special civil part, general equity, law and family division filing fees and other miscellaneous sanctions and fees; monitor work productivity; ensure compliance with internal controls policies, procedures and court rules; participate in partnership meetings and committees or work groups related to fee systems or procedures; work with internal and external financial auditors; mentor and coach staff; assess training needs; advise management on personnel issues and unresolved staff or team conflict; distribute and prioritize work; handle personnel actions such as participation in staff recruitments; make recommendations for pre-disciplinary and disciplinary actions; ensure staff accountability; conduct formal performance evaluations; prepare statistical and financial reports, reconciliations, ledgers, and analysis; review system reports and resolve discrepancies; approve time sheets and leaves requests; other duties as required.   This individual is able to work independently as well as with a team and is able to communicate and negotiate with other interagency departments and outside agencies. Travel within the vicinage is required. Regular and predictable physical presence at the worksite is an essential function of this position.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor's degree including or supplemented by 21 credits hours in accounting, business administration, economics, public administration statistics, mathematics, data analytics or financial-related courses.  Six (6) of these credit hours must be in accounting and three years of paraprofessional and/or professional experience, one year of which shall have included experience in accounting, accounts payable, auditing, purchasing, budgeting, cash management and/or financial analysis. 

Substitution: Applicants who do not possess the required education but do possess the required 21 credit hours in accounting, business administration, economics, public administration, statistics, mathematics, data analytics or financial-related courses, including six (6) accounting credit hours, may substitute paraprofessional and/or professional experience on a year-for-year basis. A master’s degree from an accredited college or university in business or public administration, economics, accounting, statistics, mathematics, data analytics or finance may be substituted for one year of general experience as indicated above –OR– a CPA designation may be substituted for one year of general experience as indicated above.

Transcript: College or university transcript is required in order to apply.

Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.(See https://naces.org/members/)

Other Qualifications

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work:  US citizenship is not required.  Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note:  Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law:  In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need. 
 
HOW TO APPLY:

The NJ Judiciary requires all applicants to complete the application process fully and as instructed.  All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.  Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.

The New Jersey Judiciary consists of:  the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System.  The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action 
Employer Committed to Ensuring an Open Door to Justice

NeoGov applicant support at 1-877-204-4442 (toll free call)
 Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)