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Executive Assistant/Office Manager

Pepper Pike Capital Partners · Highland Hills, Stati Uniti d'America · Onsite

$62,000.00  -  $73,000.00

  • Professional
  • Ufficio in Highland Hills
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EXECUTIVE ASSISTANT/OFFICE MANAGER

Job Summary

Pepper Pike Capital Partners is multi-family real estate development company based in Greater Cleveland, with regional portfolios located Columbus, Indianapolis, metro Detroit and St. Louis. This organization seeks an Executive Assistant/Office Manager interested in supporting the CEO in a fast-growing real estate portfolio.


Job Responsibilities:

 

Under the direct supervision of the CEO, the Executive Assistant provides executive administrative and general office support with a variety of clerical activities and related tasks.

 

 

Essential Functions for the Chief Executive Officer:

  • Provide high-level administrative assistance to the CEO, calendar management, meeting coordination, travel booking, expense reporting, and preparation of briefing materials.
  • Travel coordination including booking hotel, flights and rental cars where needed.
  • Office, file and document organization.
  • Maintain and update a weekly “to-do” list.
  • Process transactions and maintain scheduling and other coordination efforts for several student hockey teams.
  • Draft, proofread, and format correspondence, presentations, and internal documents.
  • Screen calls and emails, prioritize messages, and handle confidential matters with discretion.
  • Coordinate executive meetings, agendas, and follow-up action items; track outcomes and deadlines.
  • Manage personal requests tied to executive schedules when required (e.g., event RSVP coordination).
  • Draft correspondence and provide follow-up by way of return phone calls for straightforward matters.
  • Other duties as assigned


 

Essential Functions for the Executive Assistant/Office Manager:

  • Manage cell phone and office ordering accounts.
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
  • Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering requested supplies to workstations.
  • Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation.

People & culture support for Executive Assistant/Office Manager

  • Organize company events, meetings, and employee engagement activities (all-hands, offsites, holiday parties).
  • Maintain and update internal directories and org charts.

Executive Assistant/Office Manager Required qualifications

  • 3+ years of experience supporting and/or 2+ years in office management (or equivalent).
  • Strong calendar, travel, and email management skills.
  • Excellent verbal and written communication.
  • High degree of confidentiality and professionalism in interactions.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Strong organizational skills and ability to handle multiple priorities in a fast-paced environment.
  • Ability to maintain strict confidentiality in all matters
  • College graduate
  • Ability to work well under pressure and meet deadlines

 

Benefits:

  • 401(k) with company match
  • Medical insurance
  • Dental & vision insurance coverage
  • Flexible and Health Saving Account Options
  • Paid time off- 3 weeks 1st year
  • Company paid Life insurance
  • Optional additional life insurance and short term disability coverage
  • Company paid long-term disability coverages available

Ability to Commute:

  • Pinecrest, Beachwood Ohio – Home Office (Required)

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