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BUCKEYE ELEMENTARY SCHOOL DISTRICT JOB DESCRIPTION__OFFICE CLERK

CATEGORY: Classified

TITLE: Office Clerk

REPORTS TO:  Principals

JOB DESCRIPTION: To manage the initial contact between the school district and the community via telecommunications and personal interaction. To assist in providing for the medical needs of the district’s students and in maintaining good health and good health practices in the school system.

JOB QUALIFICATIONS: High School Graduate or GED, and previous experience in receptionist and clerical duties or the exhibited desire and ability to perform the required duties.  Fluency in writing, speaking and reading Spanish preferred. 

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.) 

DUTIES AND RESPONSIBiLITIES:

• Practice good telephone communication, answering promptly and courteously, assisting the caller as appropriate, transferring calls and relaying messages accurately and timely, and performing other telephone-related duties as required.
• Provide health-related services (including assisting with toileting students)  for the district’s students and staff under the supervision of the School Nurse.
• Assist with student registrations in regard to immunizations and health concerns.
• Assist the School Nurse in administering first aid as needed to the district’s students and staff.
• Inform the School Nurse of medications and treatment needing to be administered to the district’s students and staff 
• Prepare and maintain all required records and paperwork on students, on daily first aid performed, and all additional records required.
• Practice good public relations techniques with students, staff, administration and parents, demonstrating a cordial and friendly manner.
• Act as a liaison between the school and district and the students, staff and community.
• Greet the public, answer questions, direct office traffic and courteously resolve public contact situations.
• Sign in and provide an identification badge to all visitors before they are allowed to visit anyone on the school facility.
• Assist in maintaining control and order in the offices and reception areas.
• Perform translation and interpretation services as required.
• Maintain and submit reports to supervisors as required.
• Provide clerical type services as needed, i.e., typing, copying, filing, faxing, word processing, recordkeeping, etc.
• Practice professionalism and confidentiality in all matters dealing with performance of duties.
• Perform all job responsibilities as directed and developed by your immediate supervisor.
• Assist parents and the public in understanding school-related information.
• Perform other duties as assigned.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, walk, speak, and hear.  Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.  While performing the duties of this job, the employee may occasionally push or lift up to fifty (50) pounds, such as boxes, supplies, etc. The position requires the individual to meet multiple demands from several people and to interact with the public and other staff.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate to moderately high during the school day.  There may be periods of recurring stress in the performance of this job.

EVALUATION:  Performance to be evaluated in accordance with Board policy on evaluation of support personnel 

TERMS OF EMPLOYMENT:

• Non Exempt, 10 month position
• 40 hours a week
• Participation in the Arizona State Retirement System (ASRS)

Reviewed and accepted by: ________________________________________

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Human Resources:               ________________________________________

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