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REPORTS TO: Director of Finance and Operations 

The Boston Public Schools (BPS), Massachusetts' largest school district, serves roughly 52,000 students with a $1.2 billion budget. Within BPS, Facilities Management is a major department, managing an annual budget of approximately $90 million (about 10% of total spending). Our team is responsible for the daily cleaning and maintenance of roughly 125 schools, covering 10 million square feet and serving 30,000 students across Boston. We also play a key role in the long-term facilities plan, a component of the Mayor's initiative for district-wide capital upgrades.

This role drives departmental improvements in efficacy, productivity, and efficiency by developing and implementing data-driven strategies. The successful candidate will provide essential analytical support across various daily tasks, including:

• Creating a departmental inventory system
• Analyzing department-specific trends
• Conducting ongoing evaluations of key performance indicators (KPIs)

BPS is seeking a candidate who combines deep analytical expertise with strong strategic planning abilities. A candidate who can envision broad strategic plans and execute them through detailed, accurate operational and financial analysis. A key part of this role involves the candidate’s ability to invent new metrics and apply innovative approaches to generate fresh insights and solve complex operational challenges for BPS Facilities and the district.

Responsibilities: 

• Management of the computerized maintenance system (CMMS) Asset Essentials, optimizing maintenance workflows and system efficiency.
• Maintain and monitor data from the Facilities Condition Assessment (FCA).  
• Collaborating effectively with cross-functional teams and departments to achieve common goals and ensure smooth operations. 
• Analyze key performance indicators (KPIs) and other metrics across all BPS Operations departments to drive improvements.
• Develop new analytical tools (analyses, databases, frameworks) independently to support decision-making.
• Monitor and analyze the BPS Facilities Inventory system.
• Evaluate departmental productivity and efficiency through internal data analysis, external research, and benchmarking.
• Lead self-directed projects to develop and implement new operational strategies, protocols, and tools based on data insights and field observations.
• Train department staff on new system implementations.

Qualifications - Required:

• Bachelor’s degree required.
• At least three years of data analysis experience required 
• Experience leading an organization’s data analytics function and/or directing high-impact analysis projects with implications for strategy and decision-making 
• Experience with a wide range of analytical tasks, including but not limited to: 
• Project evaluations; 
• Developing and tracking key performance indicators; 
• Designing and measuring other productivity and efficiency metrics. 
• Experience developing new strategies and/or practices, and then building implementation plans to promote successful execution. 
• Familiarity with the operations of complex, multi-dimensional organizations is required; familiarity with urban school districts is strongly preferred. 
• Current authorization to work in the United States - Candidates must have such authorization by their first day of employment.

Qualifications - Preferred: 

• Master’s degree in a related field or course of study preferred—experience working in an educational or other public service setting.

Skills: 

• Expert analytical skills, demonstrating a mastery of Python, R, SQL, and either Microsoft Excel or Google Sheets. 
• Proven ability to develop and manage self-directed data evaluation projects and to frame recommendations based on data to support organizational decision-making. 
• Acute problem-solving skills, exhibiting a talent for assessing organizational challenges and then resolving them with innovative data- or research-driven strategies. 
• Strong communications and reporting skills coupled with the ability to distill sophisticated analysis into clear and actionable insights and recommendations. 
• Ability to work cross-functionally, across multiple teams and projects, while still achieving desired outcomes and meeting project timelines. 
• Ability to thrive in high-pressure environments and effectively engage with a diverse range of internal and external stakeholders. 

TERMS: Managerial, C51

WORK SCHEDULE: 8 am – 4 pm, steady with peak periods; limited evening and weekend responsibilities driven by the role’s deliverable schedule. 

The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate on the basis of race, color, age, criminal record, physical or mental disability, pregnancy or pregnancy-related conditions, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics, natural or protective hairstyle, military status, immigration status, English language proficiency, or any other factor prohibited by law in its programs and activities. BPS does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to work or learn. If you require an accommodation pursuant to the ADA for the application process, please contact the Accommodations Unit at [email protected].