Fiscal Specialist (0077556) chez University of Hawaii, HI

About the Department

Position                                       Fiscal Specialist

Position Number:                       0077556

Hiring Unit:                                 VP Budget & Finance/CFO, Financial Mgt Office, Bursar Office

Location:                                     Manoa Campus

Date Posted                                October 10, 2025

Closing Date:                              October 24, 2025, 11:59 pm HST

Band:                                           A

Salary :                                         salary schedules and placement information

Additional Salary Information:   Minimum $4,458/month

Full Time/Part Time:                    Full-time

Temporary/Permanent:               Permanent

Funding:                                       General

Duties and Responsibilities:

• *Provides professional level assistance in support of cashiering operations to students, parents, faculty, university departments, other institutions and the general public. Resolves problems and discrepancies.
• Resolves problems with students, parents, faculty, university departments, and third-party vendors, utilizing judgment in making a decision.
• Determines and analyzes system-type errors, and makes adjustments as required.
• *Responsible for auditing, correcting and closing cashiering sessions to ensure that transactions are accurate and properly recorded.
• *Assists in the deposit of other non-tuition receipts.
• Analyzes student financial services processes and procedures to identify and resolve problems.
• *Assists with the reconciliation of various financial accounts.
• Analyzes and reviews various cashiering processes and procedures, payment transaction data and cashiering reports for program effectiveness and recommends improvements and changes.
• *Responsible for working within third-party systems to record and report 529 plan payments, return checks, tax offsets.
• *Back-up for other fiscal specialist in daily functions in their absence.
• *Assists with auditing and reconciling student ACH, installment payment plan, and E-commerce transactions.
• *Supports database application development by analyzing current work processes and identifying tasks that can be automated and analyzes and recommends improvements.
• Assists in developing and conducting training for university personnel involved in student accounts receivable and cashiering.
• Assists with reviewing and identifying accounts receivables that are eligible for write-offs.
• Assists in developing and completing various financial reports for various internal and external entities.
• *Assists in reviewing and improving process flows related to student financial services.
• *Assists in developing or modifying internal procedure manual and training material for current systems.
• Other duties as assigned

*Denotes Essential Functions

Minimum Qualifications: 

1. Possession of a Bachelor's degree in Business Administration, Accounting, Finance or related field and 0 year of relevant professional experience with progressive responsibilities for business administration, financial accounting, cashiering, invoicing; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of student services as demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with student services.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of student financial services.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Ability to establish and maintain an effective working relationship with students, faculty, staff, community, scholarship agencies, lending and servicing agencies, and federal and state government entities.

1. Knowledge of the University's student information system and financial accounting system.
2. Knowledge of spreadsheet, database, and report generation software.
3. Ability to prioritize work while working on multiple projects and deadlines.

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating your interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to [email protected]. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.  
  
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 Inquiries:
System Office of Human Resources, [email protected]

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
  
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
  
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
  
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/