Hybrid Legal Office Assistant presso City & Borough of Juneau, AK

About the Department

Launch your career in city government and take your first step into the legal field! As the Office Assistant for the City and Borough of Juneau Law Department, you’ll become a key part of the team that keeps municipal law operations running behind the scenes.  You’ll manage calls, emails, and the occasional walk-in visitor, ensuring information flows seamlessly while supporting attorneys and paralegals with essential administrative and legal tasks. Each day offers variety, from coordinating communications to assisting with legal document processing and keeping the office running smoothly.

This entry-level position is more than just an administrative role – it’s a springboard into the legal field and a pathway to becoming a paralegal or advancing within city government. You’ll gain hands-on experience with the processes and procedures that drive local law, learning from a team of attorneys and paralegals in a supportive, professional environment. If you have experience as an office assistant, receptionist, or administrative professional, and you’re ready to grow into a career in law or public service, this role is a perfect next step.

WHO WE ARE LOOKING FOR
We are looking for a focused, dependable individual with the following qualities:

• Friendly, organized, and comfortable being the “first face” of the office.
• Detail-oriented, with the ability to manage calls, emails, and occasional walk-in visitors to keep the office running smoothly.
• Familiarity with basic technology, including email, printers, and simple file management.
• Ready to handle confidential information with professionalism and care.
• Curious, proactive, and eager to learn.

THE BENEFITS OF JOINING OUR TEAM
The Law Department is a vibrant and dynamic team that values innovation and technology to enhance day-to-day office efficiency. As a member of our team, you will be encouraged to develop new skills and participate in regular administrative meetings and training sessions with staff across all departments. You will have daily interactions with CBJ staff, gaining valuable insight into the functions of local government. Additionally, you will have opportunities to cross-train within the Law Department. We place a strong emphasis on camaraderie and maintaining a healthy work-life balance, both within the department and throughout the organization.

WORKING HOURS AND LOCATION
This position works Monday through Friday, 8:00 a.m. to 4:30 p.m.  The Law Department offices are currently located at One Sealaska Plaza, Suite 202, in Juneau, Alaska. The Office Assistant has a dedicated private office within the department.

Position Duties

As the Office Assistant, you will help keep the Law Department running smoothly. Your day will focus on managing communications—answering phone calls, taking messages, and monitoring shared email inboxes—so information gets where it needs to go quickly and professionally.

You will also support the legal team by handling mail, scanning and assembling basic legal documents, preparing outgoing mail, and keeping office and conference spaces organized. Part of your role includes updating legal reference materials, assisting with minor IT troubleshooting, and helping new staff get set up and oriented.

Finally, you will assist with file management and archiving by scanning, labeling, and preparing closed case files for secure storage or destruction. Your organization and attention to detail will ensure our attorneys and paralegals can focus on serving the city.

Minimum Qualifications

Education:     

High School graduation or the equivalent.

Experience:    

Three (3) months of work experience that includes clerical responsibilities.

Post-secondary education may be substituted for the required experience on the basis of: three (3) semester or four (4) quarter hours of post-secondary education is equal to one month of experience.

Other Qualifications

ADDITIONAL REQUIRED INFORMATION:

HIRING MANAGER CONTACT INFO

Hiring Manager:  Junnie Chup, Law Office Manager

Phone Number: (907) 586-5242

Email:  [email protected]