Hybrid Administrative Specialist - North America Regional Team (Canada) presso The Christian Reformed Church in North America
The Christian Reformed Church in North America · Burlington, Canada · Hybrid
- Junior
- Ufficio in Burlington
PURPOSE:
To manage day to day administrative and office support activities of the assigned leader(s) and/or Department(s) within the North America Regional Team.
This role will specifically support the Canada Regional Mission team and Campus Ministry team.
This position offers a flexible work schedule, attractive benefits package (including Group RRSP) and begins with three weeks vacation.
The CRCNA exhibits love for the diversity of the human family. As such we welcome & encourage all regardless of race, ethnicity, ability and culture to apply. Should you require any accommodation throughout the recruitment process please do not hesitate contacting our Human Resources Department.
KEY RESPONSIBILITIES:
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Provide general administrative support for Canada Regional Mission Team and Campus Ministry leaders, including scheduling and handling logistics for meetings, preparing documents, budget spreadsheets, presentations, organizing files and updating databases
- Schedule appointments and handle the logistics for annual conferences, and travel as applicable
- Coordinate and organize all aspects of conference(s) (e.g., research and choose venues, arrange travel and transportation of attendees, collect and organize event material and other necessary logistics)
- Maintain records of Canada Regional Mission Team and Campus Ministry partnership agreements and Memorandums of Understanding; track renewal dates and take actions necessary to keep the documents current. Maintain templates in accordance with Resonate policy. Coordinate internal meetings, reporting, and other logistics, working closely with NA Engagement teams, and other Resonate departments
- Prepare and process invoices, reimbursements, and expense reports as applicable for Canada Regional Mission Team and Campus Ministry program. In cooperation with Finance team, provide support and review expense reports as applicable
- Process donations on regular basis using CRCNA database as applicable
- Coordinate and execute annual budget process for Canada Regional Teams and Campus Ministry Team and collaborate with the finance team as applicable
- Coordinate accurate, efficient and timely preparation and distribution of materials, reports and presentations as applicable
- Coordinate programs and/or specific projects as applicable
- Create, publish and distribute regional newsletter on regular basis and ensure the website is updated in collaboration with the marketing communication department as applicable
- Create and process metrics reports as needed
- Utilize the Salesforce database for inputting regional team data. Serve as a database expert for the Canada Regional Teams and Campus Ministry Team. Run reports and provide insight as needed
- Attend, in person, at least one team retreat and one campus ministry gathering as required. Overnight travel may apply
- Perform other duties and tasks as assigned and required
SUPERVISORY RESPONSIBILITIES
None
SKILLS, KNOWLEDGE & EXPERTISE:
QUALIFICATIONS
- Able to respect and support the mission, vision and values of the Christian Reformed Church in North America (CRCNA)
- Demonstrated proficiency with Google Suite, Zoom and other computer applications
- Demonstrated professional communication skills, both written and verbal
- Demonstrated ability and experience to organize and implement routine administrative and office functions
- Demonstrated strong organizational skills with strong attention to detail, follow-through and initiative
- Proven ability to plan and organize tasks and responsibilities including multitasking, setting priorities and deadlines
- Ability to establish and maintain cooperative working relationships with co-workers and external contacts and willingly serve others
- An interdependent team player
EDUCATION AND EXPERIENCE
1. Some college coursework
2. Prior office administrative experience is an asset
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Full-time Benefits
Benefits may be pro-rated based on # of hours worked per week:
- Work-Life Balance
- Full-Time Flexible Work Arrangements
- Generous Vacation and Holiday Time
- Competitive benefits and retirement plan
- Professional Development Opportunities
- Contributing to an organization that is making an impact in the world
