Project Coordinator

Job Family – Engineering

This family is responsible for creating everything from the initial concept to the final design of Survitec products. They develop ideas for new products and prototypes, as well as evolving the design details of established ranges. They deeply understand the safety needs of Survitec customers and deliver innovation that captures the design strategy and brand values. They integrate innovative functional solutions with world-class creativity to support Survitec’s vision to become the most trusted provider of safety services

Job Summary

This role provides project coordination, financial tracking and reporting, invoicing, in support of engineering projects is focused on the co-ordination of project processes, activities and budgets in support of design engineering and new product development. It compiles, produces and controls technical support materials including product and programme data packs

Duties and responsibilities

·       Organises and prepares complex documents using a variety of computer applications such as Microsoft Adobe. Responsible for gathering and summarising data for special reports

·       Assigns short-term work schedules to workload to achieve expectations of a range of stakeholders and internal customers

·       Creates, manages and utilises effectively a local document management system for an office or department

·       Drafts and maintains technical and/or user documentation to a high standard, ensuring appropriate and effective use of language and on-time delivery. Creates appropriate backup files to ensure instant recovery if problems occur

·       Produces standard project plans; tracks and reports progress to plan; provides stakeholders with accurate and relevant information to support decision making at agreed project review points, including new product development stage gate reviews and post project reviews to identify lessons learned

·       Carries out delegated activities to support identification and evaluation of risks, issues, dependencies and constraints associated with each project. Ensures mitigating solutions are reflected within project plans and the impact of those solutions is reported accurately

·       Manages procurement and system orders; accurately transfers bill of materials requrements to relevant systems

·       Compiles accurate and timely financial information to support engineering project tracking and review processes; tracks and reports on capex spend, ensuring any overspend is identified quickly and reported appropriately

·       Provides general administration support to the Engineering leadership team; manages diaries, including booking, tracking and reporting on travel spend

·       Creates an environment where everyone in the team can live the Survitec Values

·       Creates an inclusive environment where our people feel valued, appreciated and free to be who they are at work

·       Understands, upholds and contributes to creating a safety-first culture within Survitec. Ensures a safe and healthy working environment

·       Develops own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gains or maintains external professional accreditation where relevant to improve performance and fulfil personal potential. Maintains an in-depth understanding of technology, external regulation and industry best practices through ongoing education and reading specialist media

Skills

·       Holds self and others accountable to meet commitments

·       Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences

·       Anticipates and balances the needs of multiple stakeholders

·       Plans and prioritises work to meet commitments aligned with Survitec goals

·       Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm

·       Manoeuvres comfortably through complex policy, process, and people-related organisational dynamics

·       Adapts approach and demeanour in real time to match the shifting demands of different situations

·       Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems

·       Anticipates and adopts innovations in business-building digital and technology applications

·       Consistently achieves results, even under tough circumstances