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Description

The Youth Programs Division in the Bureau of Educational and Cultural Affairs’ Office of Citizen Exchanges (ECA/PE/C/PY) has a requirement for a full-time Program Coordinator (Junior Program Officer). 

The Bureau of Educational and Cultural Affairs (ECA) seeks a Program Coordinator (Junior Program Officer) to support program officers in the implementation and management of the Future Leaders Exchange (FLEX) program, Youth Exchange and Study (YES) program, and/or Congress-Bundestag Youth Exchange (CBYX) program, in the Youth Programs Division, Office of Citizen Exchanges, Bureau of Educational and Cultural Affairs.  The Program Coordinator works under the close supervision of a Branch Chief and provides support to program officers.  The Program Coordinator plans and carries out directed assignments and projects.

Job Duties:

• Experience with international education or exchange programs, activities, and resources
• Experience in oral and written communications and coordinating reports, memos, recommendations, and briefing papers
• Ability to maintain current and complete records of all grants/cooperative agreements and special projects in the office database.
• Strong interpersonal skills and ability to work effectively with individuals within the Department and with outside contacts.
• Ability to organize and set priorities effectively under pressure.
• Ability to respond positively in solving problems and answering questions about office programs as they relate to U.S. foreign policy objectives.

Requirements

• Organizes and manages logistics for meetings and events.
• Assists in the arrangements for review panels of proposals received in response to solicitations for Bureau grants and cooperative agreements.  Organizes grant/cooperative agreement packages for clearance processes and tracks packages.
• Maintains current and complete records of all cooperative agreements, grants and special projects in the office database.
• Communicates with grantee organizations to obtain and verify information on program participants and with program activities.
• Maintains accurate fiscal data to program officers and keeps budget records updated and accurate with oversight from the supervisor.
• Maintains spreadsheets and records for exchange programs and exchange program activities.
• Works directly with program officers and grantee organizations on matters relating to health benefits/insurance.
• Ensures the program activities and events are entered, updated and accurate in Division, Office and/or Bureau planning calendars.
• Takes initiative to resolve logistical and administrative problems.
• Responds to requests for information (internal and external); assist in compiling information, statistics and reports on exchange program.
• Assists with a variety of administrative duties and program activities.
• A bachelor’s degree in international studies, education, or a similar field
• A Secret Security Clearance