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Position Summary: The FWKS Permitting Coordinator role is responsible for conducting the administrative work to secure the necessary permissions from local and federal Authorities Having Jurisdiction (AHJs) in order to legally perform fireworks, special effects and live events. This individual contributor works with other members of the Sales and Production Team to ensure that company goals regarding permitting are met. This position will be located in our Jupiter, FL, Ennis, TX, Saluda, SC, or New Castle, PA office. 

Essential Functions: While not all-inclusive, following is a list of primary and general duties. In addition to these listed duties, this position may also perform other administrative tasks as assigned, shall abide by all provisions of the Employee Manual, and shall participate in Company initiatives and projects as assigned by their supervisor. 

1. Ensure all necessary permits & permissions are being obtained in a timely manner to ensure the successful completion of required approvals and documentation per deadline/plan. 

2. Complete permit applications, liaise with AHJs and local license holders in order to obtain permits, create Certificates of Insurance (COI) and AHJ packets. 

3. Ensure up to date AHJ & Venue data is being captured in company ERP. 

4. Work directly with both internal and external contacts to ensure the info captured to obtain permits is up to date, and there is clarification of contact and communication for continuous improvement of the permitting process. 

5. Ensure lead technician on-site arrival time has been confirmed and communicated with all relevant parties.

6.  Answer phones and greet visitors, receive and distribute mail appropriately and timely. 

Essential skills/experience for success in this role 

1. Excellent computer skills, including Adobe, Google Suite and Internet-based CRM/accounting platforms. (Netsuite preferred, but not required). 

2. Proven ability to work collaboratively and at a faster than normal pace. 

3. Experience working with the federal, state and local permitting authorities is preferred. 4. Knowledge of federal, state and local regulations for the safe storage and use of pyrotechnics and special effects is preferred. 

5. Ability to quickly identify and then solve problems and issues is required 

6. Ability to follow safety protocols is required. 

7. Ability to multitask, track and follow up with a higher than normal attention to detail, working on several permitting projects at one time. 

8. Strong organizational ability while following both written and verbal instructions of supervisors. 9. Excellent written and verbal communication skills, including spelling and grammar (in English) is required 10. Ability to work with others to solve group problems including but not limited to: work-flow, work- load and identifying and solving roadblocks to permitting process. 

11. Working knowledge of the proper and safe operation of special effects and pyro equipment (preferred but will train). 

12. Prior experience in licensing or permitting for live events is preferred. 

Supervisory Responsibilities 

This position will have no direct reports. 

Work Environment 

This job operates in an office environment. This role routinely uses standard office equipment such as laptop computers, smartphones, office phones and other standard office equipment. This role involves ongoing communication with internal employees and external contacts--via phone, email and any other professional means of communication necessary to complete the permitting process.

Physical Demands 

The person in this role must be able to remain in a stationary position 75% of the time, utilizing computers, phones and other office equipment and must move about occasionally inside the office to access file cabinets, office machinery and to have routine contact with individuals in the office/facility. 

Position Type/Expected Hours of Work 

This is a Full Time position. Hours of work are typically an 8 hour day, but there will be times when OT is needed and or required. The person in this role will need to be flexible to work hours/times as business needs dictate. The person in this role may be required to work a non-standard shift to account for teams/clients on the east and the west coast. There will be some evening and weekend required. Calls taken after hours should be added to weekly hours worked. 

Travel 

This position requires infrequent travel, less than 10%. Travel may be mixed -- local and outside the local area and overnight. 

Education and Experience 

High School Degree or equivalent is required 

Company culture and why you would want to join Pyrotecnico 

Show others you care - Show respect 

● Say: “Please”, “Thank you”, “You’re welcome” and “I’m sorry” 

● Show and express appreciation 

● Have each other’s back (“I got you!”) 

● Engage as a team 

Do the right thing 

● Have a plan, work the plan 

● Measure your results 

● Be accountable -- see it; own it; solve it; do it 

Do the best you can 

● Turn problems into opportunities 

● Add value by becoming part of the solution 

● Act with a sense of urgency … Do it now! 

● Ask the question: “What else can I do?” 

● Ask for coaching: “What can I do better?” 

● Reject average and “good enough” 

● Learn, correct, improve, and grow 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Pyrotecnico is an EEO employer