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Graybar · Honolulu, Estados Unidos De América · Onsite

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Honolulu Museum of Art · Honolulu, Estados Unidos De América · Onsite

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Administrative Assistant - JABSOM, Dean's Office

University of Hawaiʻi at Mānoa · Honolulu, Estados Unidos De América · Onsite

$43,680.00  -  $43,680.00

  • Junior
  • Oficina en Honolulu
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POSITION SUMMARY

The Administrative Assistant provides direct administrative support to the UH JABSOM Dean’s office. 

 

ESSENTIAL JOB DUTIES AND FUNCTIONS

  • Assists in distributing materials, arranging for refreshments and preparing for meetings.
  • Maintains the Dean and Advisor to the Dean’s calendar and arranges meetings on her/his behalf. 
  • Schedules travel arrangements by researching airline schedules, making hotel and car rental reservations, and preparing travel forms and requesting reimbursement/payments for travel expenses. 
  • Coordinates projects and initiatives, including, but not limited to the following: 
    • Department-wide conferences, annual holiday events, receptions and events as requested. Including some of the following: fundraising activities and department retreats. 
  • Attends meetings, takes minutes, and reports on actions.
  • Composes routine correspondences.  Creates and edits word documents/reports in draft or final form.
  • Performs various administrative and clerical duties related to the operation of the department
  • Maintains strictest confidentiality. 
  • Answers telephones, routes calls, takes messages and provides routine information to callers for the Department Chair. 
  • Photo copy and collate materials. 
  • Compile data and provide internet research as required for specific projects. 
  • Understand, interpret and comply with all pertinent policies, procedures, laws, rules and regulations. 
  • Provides back up in the absence of the Dean’s Executive Assistant.
  • Complies with all legal requirements and company policies.
  • Performs all other duties as assigned.


QUALIFICATION REQUIREMENTS

Education/Training

Minimum: 

  • High School diploma or equivalent

Experience

Minimum: 

  • 1 year of experience providing administrative support in a professional office setting.

Preferred: 

  • 3-4 years experience working in an academic setting.
  • Successful experience working as a team member with a multicultural staff and clientele. 

Skills/Knowledge

Minimum: 

  • Knowledge of standard office procedures.
  • Strong organization and planning skills.
  • Knowledge of basic accounting principles.
  • Working knowledge of word processing, spreadsheet and database software.
  • Skilled in use of office equipment.
  • Excellent English grammar and proofreading skills.
  • Strong oral and written communication skills.
  • Excellent customer service skills

Preferred: 

  • Type 50 words per minute with a high degree of accuracy.
  • Proficiency with Microsoft Word and Excel, as well as use of the internet and email applications.

 

BENEFITS

  • Generous time off benefits 
  • 100% employee health and dental coverage and vision  
  • Flexible spending plan  
  • Retirement plan with up to 3% dollar-for-dollar company matching contributions
  • 100% company paid group Life/AD&D/LTD insurance  
  • Employee assistance program (EAP)  
  • Pet Insurance, Prepaid legal with competitive rates  

 

UHP is an EEO/AAP Employer.