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Office Manager

Summary:

The Office Manager is responsible for leading a team in their efforts to properly transact the financial performance of the Company while maintaining an orderly and efficient office environment.

Responsibilities:

• Lead administrative function with the support of 2-3 direct reports. 
• Administrative function includes, but is not limited to:
  • Construction Contract Billing 
  • Time and Material Invoicing 
  • Project Setup and Administration (paper and accounting system) 
  • Budget Updating and Revenue Forecasting 
  • Accounts Receivable Collections 
  • Accounts Payable Invoice Coding 
  • Onboarding New Hires 
  • Annual Benefit Open Enrollment Paperwork Coordination 
  • Time Sheet Review and Vacation/PTO Reconciling 
  • Certify Payrolls for Prevailing Wage Projects 
  • Equipment Utilization Tracking 
  • Vehicle Registrations/Tags 
  • Answer Phones, Sort Mail, Handle Office Packages 
  • Other Administrative Duties
• Train direct reports to support day-to-day operations and serve as a backup for other administrative team members. 
• Completes administrative function duties by scheduling and assigning employees, following up on work results. 
• Keeps local and corporate management informed by reviewing and analyzing special reports; summarizing information; identifying trends. 
• Maintains office staff by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results. 
• Perform other duties and responsibilities as assigned.

Knowledge and Skill Requirements:

• Two plus years of experience in similar leadership role.
• Associate's degree or 5 years of work experience preferred.
• Proficient with Excel, Word, Outlook, Office 365, and SharePoint Online.
• Experience using an Enterprise Resource Planning accounting system like Microsoft Dynamics SL and an HR/Payroll software like ADP.
• Work requires professional written and verbal communication and interpersonal skills. Ability to motivate teams to produce quality materials withing tight timeframes and simultaneously manage several tasks.
• Experience in construction or oilfield services preferred.

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Medical insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance
• Short Term Disability
• Long Term Disability

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer

As part of the pre-employment hiring process at Hydro Resources Holding, Inc. and its subsidiaries, all candidates will be required to undergo background check and drug screening.

External Company URL: Hydro Resources | Groundwater Exploration and Production (https://hydroresources.com/)