• | Greet visitors and direct them to the appropriate persons according to their needs. |
• | Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. |
• | Compose letters or other correspondence using correct grammar, word usage, spelling, and punctuation. |
• | Operate office equipment such as fax machines, copiers, and phone systems and use computers for spreadsheet, word processing, database management, and other applications. |
• | Use computers for various applications, such as database management or word processing. |
• | Create, maintain, and enter information into databases. |
• | Process records for new or withdrawn students. Sort records and advise counselors, SLP's, and special education teachers of pertinent information contained in student records. |
• | Enroll/Withdraw students from school in accordance with district procedures. |
• | Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. |
• | Maintain scheduling and event calendars. |
• | Complete forms in accordance with district procedures. |
• | Schedule and confirm appointments for supervisors and staff members. |
• | Make copies of correspondence or other printed material. |
• | Locate and attach appropriate files to incoming correspondence requiring replies. |
• | Operate electronic mail systems and coordinate the flow of information, internally or with other organizations. |
• | Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. |
• | Open, read, route, and distribute incoming mail or other materials and answer routine letters. |
• | Provide services to parents and/or patrons, including answering questions and providing information about the school or district programs and activities. |
• | Manage projects or contribute to committee or team work. |
• | Mail newsletters, promotional material, or other information. |
• | Order supplies as needed to maintain sufficient materials for school operations. |
• | Learn to operate new office technologies as they are developed and implemented. |
• | Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll. |
• | Handle money and submit deposits to the Central Office according to district financial procedures; conduct fundraising activities consistent with district policies and procedures. |
• | Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies. |
• | Maintain accurate staff and student attendance records and submit reports as required. |
• | Process requests and/or correspondence pertaining to transcripts or other permanent records. |
• | Perform accounting (requisitions, purchase orders) and inventory duties as assigned. |
• | Schedule substitute personnel for absent faculty and staff members. |
• | Enter master schedules for students, teachers, and staff, as assigned. |
• | Report to the proper authorities any cases of suspected child endangerment, neglect, or abuse. |
• | Report suspected bullying to building principal or designee as required by Arkansas law and district policies. |
• | Adhere to all policies of the District. |
• | Perform other duties as assigned by the Building Administrator or Department Head. |
