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Description

The Alliance for Clinical Trials in Oncology Foundation (Foundation) is a foundation created to enhance and expand the ability of the Alliance for Clinical Trials in Oncology (Alliance) to conduct cancer clinical research and address important treatment questions through large-scale clinical trials. Through efforts of the Foundation in support of the Alliance, clinical trials and laboratory research are conducted to discover new or improved ways to prevent, treat, and cure many types of cancer, including leukemia and lymphoma, and cancers of the breast, prostate, lung, and gastrointestinal (GI) tract, and help educate the medical community on methods of cancer diagnosis, treatment, and prevention.

In May 2014, the Foundation created the Alliance Foundation Trials, LLC (AFT), respectively, a wholly-owned subsidiary of the Foundation. AFT was also created to conduct cancer clinical research and address medical care and treatment through large-scale clinical trials involving various industry-related partners.

Benefits of working at the Alliance for Clinical Trials in Oncology Foundation:

• 8 weeks of paid time off (including PTO, sick, and holidays) during year one
• Medical, Dental & Vision plans with a 100% employer-paid option for employees
• Tuition reimbursement stipends
• Continuing Education
• 3% employer match for retirement investments
• Annual Employee Performance Bonus Program
• Annual Cost of Living Adjustment
• 50% commuter reimbursement
• Healthy Work/Life balance and flexibility

SCOPE OF THE ROLE

This role provides administrative and project coordination support for the Foundation’s Cancer Control Program (CCP) and Cancer Care Delivery Research (CCDR) activities. It supports committee operations, meeting and event planning, protocol and membership tracking, and communication workflows. Working closely with program leadership and internal and external partners, the position helps ensure smooth execution of CCP/CCDR projects and maintains key documentation, databases, and operational processes.

ROLE & RESPONSIBILITIES

• Works in close partnership with the CCDR Committee Chairs.
• Manages activities of CCP/CCDR committee, such as:
• Routes new membership requests according to SOPs,
• Maintains and updates membership rosters for CCP and CCDR Committee(s), including guiding potential existing and new members on CTEP IAM rostering requirements.
• Track virtual/ in person attendance at all CCP/CCDR committee, Sub-committee, working group and ad-hoc meetings for inclusion in the minutes.
• Maintain updated distribution lists for all meetings and communications.
• Works with the CCP Program Manager on building surveys in Survey monkey for distribution to community members, download results and update the tracker.
• Provide Alliance Publications policies to investigators on study completion and track abstract and manuscript status
• Liaises with NCI personnel, Alliance Statistics and Data Management Center and Alliance protocol office for CCDR and CCP studies.
• Coordinates the bi-annual Alliance group meeting specific to CCP/CCDR sessions, including identification of funded travelers, contributing to session agendas, helping to draft committee presentations, and helping to facilitate committee meetings.
• Point person to triage requests from external research collaborators and internal Alliance personnel for interaction with CCDR committee
• Assists with the development and execution of CCDR studies
• Engages closely with investigators, participating sites and coordinates study team/site meetings to enable the smooth conduct of Alliance clinical trials, providing project management support as needed.
• Assists the CCP Program Manager in coordinating and tracking Cancer Control Program (CCP) and Cancer Care Delivery Research (CCDR) concepts and protocols from initiation to completion in order to update the study tracker and provide most recent updates to leadership.
• Helps to plan agendas and facilitate meetings with investigators for ongoing CCDR projects
• Request permissions for Quality-of-Life measures used in CCDR trials working with the CCP Program Manager
• Assists in daily operations related to managing of Cancer Control Program (CCP) and Cancer Control Delivery Research (CCDR) projects
• Coordinate NCORP CCDR grant funded pilots including solicitation of applications, selection and track progress of awarded pilot projects.
• Provides administrative support to Foundation or its wholly owned subsidiaries
• Works with the CCP Sr. Program Manager and Committee chair(s) to plan standing CCP committee and sub-committee meetings and working groups, generating draft agendas, minutes, scheduling meetings with stakeholders as needed.
• Prepares, collects and distributes presentations, notices, agendas, meeting minutes and other documentation/communications.
• Assists with document management system including but not limited to set up, entry, review and document maintenance.
• Coordinates meetings and events, researches logistics, assists with planning and preparing presentations, event outreach, and post-event write ups/minutes
• Assists with the assembly of teams and the development of detailed work plans, schedules, resource plans, and status reports.
• Develops and maintains various databases, process flows and/or spreadsheets. Collects and distributes reports, information and other materials, in collaboration agreements and/or regulatory requirements.
• Performs other related duties as requested

Requirements

Qualifications and Education Requirements

• A bachelor’s degree or the equivalent combination of education, training and experience from which comparable skills can be acquired.
• Relevant work experience (healthcare, clinical research or oncology experience preferred)

Preferred Skills

• Demonstrated ability to work independently and in a team environment
• Highly detailed Organizational skills/Project Management and attention to detail are required
• Advanced computer skills including database management, spreadsheet/Excel and Power Point required
• Excellent oral and written communication skills