Office Administrator en Rimkus

Description

Join Rimkus and be part of a global leader in Engineering and Technical Consulting, where your expertise in meteorology can make a significant impact.

Rimkus (www.rimkus.com) specializes in building envelope engineering, forensic consulting, dispute resolution, construction management services, and environmental solutions.

This role offers competitive compensation, bonus opportunities, and a comprehensive benefits package including medical, dental, vision, life insurance, disability coverage, employer-matching 401(k), and opportunities for career advancement.

In this role you will support the Digital Forensics and Viztech business groups performing clerical and administrative duties for team personnel. Prepares letters, emails, and spreadsheets. Maintains job files and business records, coordinates meetings and assists with special projects. Reviews other confidential client communications. Provides specialized administrative support to the District Manager or department head. Works under general supervision in the performance of assigned tasks

Requirements

Essential Job Functions

Matter Specific Administration

• Prepares general correspondence and emails. 
• Receives incoming matter assignments, addresses all elements of matter sheet, and inputs assignment into company systems with accuracy. Communicates with clients on a professional level.
• Ensures timely review of invoices and submits to clients via email or client portal. 
• Maintains matter-related files per company directives (hard copies, electronic, archived, vendor files) and other files related to the company’s business.
• Process legal subpoenas.

General Office Administration

• Schedules and organizes activities such as meetings, and other activities for all members of the department or business group.
• Processes matters and check requests, and third-party invoices.
• May assist the District Manager and Business Development Manager with client collections.
• Adheres to directives as outlined in the Administrative Systems and Procedures Manual.
• Attends and participates in monthly region administrative conference calls.
• Performs other duties as assigned.

Required Education and Certifications

• High school diploma with some college.
• Associate degree or higher desired.
• Minimum of 5 years’ experience in an administrative capacity.
• Experience in legal, construction, insurance industries a plus.

Required Skills and Abilities

• Must have strong interpersonal skills, including professional tact and diplomacy. 
• Must be able to handle sensitive and confidential information.
• Must be able to understand departmental operations and procedures.
• Must be able to interact and communicate with individuals at all levels of the organization. 
• Must have working knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, PowerPoint, and Teams), and other technical software and database (SharePoint, etc.) programs.
• Must possess good business writing, editing, and proofreading skills; work requires continual attention to detail, establishing priorities, and meeting deadlines. 
• Must have the ability to read, analyze, and understand information and ideas presented in writing.
• Must be able to respond written or verbally to job-specific and general inquiries from management, peers, subordinates, clients, and external vendors.
• Must be able to produce and disseminate correspondence (i.e. emails, letters, etc.) as requested.   

Physical Demands, Overtime, Language and Writing Skills, and Travel Requirements

Physical Demands - Work is performed primarily in an office setting.  Employee is frequently required to stand, walk, sit, climb, bend, balance, stoop, kneel, crouch, talk, and hear. Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.

Overtime - This position is salaried with a non-exempt FLSA status. Regular working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, with one hour for lunch.  There will be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.  

Language and Writing Skills - Must have ability to read, analyze, and understand information and ideas presented in writing. Able to respond written or verbally to job-specific and general inquiries from management, peers, subordinates, clients, and external vendors. Must be able to produce and disseminate correspondence (i.e. emails, letters, etc.) as requested.   

Travel Requirements – Not expected for this position.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home