- Ufficio in Austin
Description
We are seeking a highly organized, proactive, tech-savvy personal assistant to support a busy entrepreneurial couple managing multiple homes, frequent travel, and a dynamic lifestyle. This role will work closely with current executive assistant that supports on the professional side ensuring seamless integration.
This role is for someone who genuinely enjoys making life run smoothly. The right person is positive, resourceful, emotionally steady, highly organized, and naturally anticipates needs before they arise. You should enjoy creating calm, solving problems, managing moving pieces, and helping busy lives feel lighter and more supported.
This is not a corporate executive assistant role (we have that already) and it is not a childcare position. It is a highly trusted support role focused on household operations, lifestyle coordination, travel logistics, scheduling, organization, health and wellness support, and day-to-day life management.
Role Includes
- Managing day-to-day household operations across multiple properties
- Coordinating vendors, maintenance, deliveries, contractors, and household logistics
- Keeping homes organized, stocked, and running smoothly
- Managing appointments, reservations, calendars, reminders, and personal scheduling
- Coordinating health, wellness, medical, beauty, and fitness appointments and routines
- Supporting healthy household routines including groceries, meal planning support, workout scheduling, and recurring wellness needs
- Coordinating travel logistics including itineraries, reservations, transportation, and occasional travel support
- Coordinating closely with an existing Executive Assistant around scheduling and logistics
- Handling online ordering, returns, gifting, research, and general life administration
- Using modern tools, apps, and AI platforms to improve organization, communication, and efficiency
- Providing highly proactive, detail-oriented support that reduces day-to-day mental load and keeps life running seamlessly
Requirements
About You
- Exceptionally organized and detail-oriented
- Naturally proactive and highly dependable
- Positive and upbeat
- Calm under pressure and emotionally steady
- Fast-moving and solutions-oriented
- Comfortable navigating a busy lifestyle with many moving pieces
- Tech-savvy and quick to learn new systems and tools
- Strong communicator with excellent follow-through
- Resourceful, discreet, adaptable, and highly trustworthy
- Someone who genuinely enjoys supporting others and creating order behind the scenes
Qualifications
- Live in Austin, Texas and able to travel occasionally
- 4-year college degree preferred
- 3+ years experience as a personal assistant, executive assistant,
- Comfortable with Apple products, shared calendars, travel platforms, AI tools, and digital organization systems
- Valid driver’s license and passport
- Ability to work flexible hours when needed
- References required
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Starting salary range 80k DOE
