Project Administrator en DeSilva Gates Construction

Description

Build your career at DeSilva Gates Construction, where teamwork and operational excellence drive our complex heavy civil engineering projects forward. We are seeking a proactive Project Administrator in our Dublin office to support our project teams, coordinate vital documentation, and ensure daily office operations run smoothly. In this role, you will be essential to our success by organizing information, communicating with key partners, and contributing to the completion of vital infrastructure projects. 

Responsibilities 

Responsibilities will include but not be limited to: 

Administrative Support:

• Support project team personnel with general clerical duties, ensuring office functions run smoothly.
• Assist with assembling documents, copying, mailing, etc.
• Manage inventory and place orders for office supplies and food & beverage as needed.
• Reserve meeting rooms and coordinate travel accommodations as needed.
• Contribute to the success and functionality of the office by being flexible and willing to assist where needed.
• Perform other tasks as assigned.

Document Management & Communication

• Maintain various logs using electronic systems as well as local files.
• Correspond with clients, subcontractors, and vendors regarding submittals, RFIs (Request for Information), and other relevant contract documents.
• Track and upload safety documents. 
• Manage document control and file maintenance, ensuring organization of project-related documents. 

Project Coordination

• Coordinate subcontractor insurance renewals.
• Report upcoming weather forecast to project team and crews.

Requirements

Qualifications 

• Two years in an administrative role, preferably in the construction industry. 
• Proficient in computer programs, such as Microsoft Office, specifically Excel and Word.  Ability to learn new programs if needed. 
• Able to balance routine tasks and one-off projects. 
• Strong verbal and written communication skills.  Able to communicate with internal and external personnel of all levels.

Who Are We Looking For? 

• Able to work in team and independent settings.
• Work with a positive attitude and remain flexible as priorities change. 
• Dependable with a timely mindset.
• Attentive and responsive listener with strong critical thinking skills.

Additional Requirements 

• Required to pass pre-employment drug and alcohol screening.

Benefits

Total compensation package includes the following:

• Pay (base salary) from $62,500/year (depending on qualifications)
• Profit sharing- cash and deferred
• Comprehensive coverage- health, dental, vision (Competitive premiums with participation in yearly wellness program)
• Insurance- life and disability
• Paid time off and Paid holidays
• 401k plan
• Financial planning assistance
• Career growth and development

DeSilva Gates Construction is a place to build a strong, growth‑focused career supported by mentorship from industry leaders. We deliver heavy civil construction projects with integrity, professionalism, and a commitment to excellence—while helping our employees advance and succeed.

Founded in 1932, we are an award‑winning contractor specializing in grading, paving, and construction management. Our culture is rooted in safety, respect, teamwork, and clear communication, with a family‑oriented, client‑focused approach grounded in honesty and accountability.

We’re looking for self‑motivated, ethical professionals who take ownership, build strong relationships, and thrive both independently and in teams. With a wide range of public and private projects, you’ll have opportunities to grow and take on meaningful challenges.

DeSilva Gates Construction is committed to a diverse and inclusive workplace and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

For more information about DeSilva Gates Construction please visit our web site at www.desilvagates.com.