Receptionist/Administrative Assistant en Advantage Maintenance

Description

JOB TITLE:  Receptionist / Administrative Assistant

LOCATION:  Office located in Woodbridge, CT

REPORTS TO:  Office Manager

SCHEDULE:  Monday - Friday / 10:00 AM to 2:00 PM (with opportunities for more hours as workload increases)

JOB TYPE:  Part-Time / Hourly

PAY RATE:  $18.00 - 20.00 per hour

At Advantage Maintenance Inc., we've been delivering exceptional commercial cleaning services since 1986. From our humble beginnings as a local operation, we've grown into a trusted company serving over 200 facilities throughout Connecticut, Massachusetts, and Rhode Island. With a dedicated team of more than 400 employees, we take pride in offering dependable, efficient, and customized cleaning solutions to our clients.

We’re equally committed to our team — offering steady, reliable, and fulfilling employment opportunities in a supportive work environment. Join us and be part of a company that values professionalism, consistency, and teamwork.

We are seeking a reliable, detail-oriented Receptionist / Administrative Assistant to support the day-to-day operations of our janitorial service company. The ideal candidate will play a key role in ensuring smooth administrative processes and the effective communication between office, field staff, and managers. This position requires excellent organizational skills, a proactive mindset, and a customer service-oriented attitude. We are a pet friendly office environment.

Main Job Tasks and Responsibilities

• Answer and direct inbound phone calls, emails, and other inquiries in a professional and timely manner.
• Receive and direct visitors of the building to the intended party.
• Prepare invoices, track payments, and follow up with managers and clients regarding billing issues.
• Order and maintain inventory for office supplies, employee uniforms, and warehouse cleaning materials and equipment.
• Prepare reports, maintain filing systems (physical and digital), and perform general clerical duties such as photocopying, faxing, and sending mail.
• Support HR in activities such as processing new hires, preparing cards and letters, and setting up employee training programs.
• Ensure compliance with safety, regulatory, and operational policies and procedures.
• Other duties that may be required.

Working Conditions:

• Office-based environment with regular interaction via phone and email.
• May require light physical activity such as organizing supplies or filing.

Requirements

• High school diploma or equivalent (Associate’s degree or higher is a plus).
• 1+ year of administrative experience, preferably in service or operations-based industries.
• Strong communication skills, both verbal and written.
• Proficient in Microsoft Office (Word, Excel, Outlook) or Google Suite.
• Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.
• Strong attention to detail and excellent organizational skills.
• Bilingual (English/Spanish) is required.