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Workplace Guest Experience Coordinator en Ableserve

Ableserve · Los Angeles, Estados Unidos De América · On-site

52.000,00 US$  -  52.000,00 US$

Microsoft Office

Microsoft Excel

Microsoft Outlook

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Description

Pay: $25/hr 
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.  

Benefit Information: 
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member 
Benefits | Staff & Management 

Responsibilities

  • Reception
  • Coverage of Reception duties, as needed
  • Copying, scanning, shipping, and scheduling meetings
  • Updating floor plans, as needed
  • Event Coordination
  • Coordinate needed event staff (janitorial, security, valet, engineering, etc.) and create work schedules for events
  • Coordinate load-in and setup of external vendors; facilitate the collection of vendor documentation (certificates of insurance, permits, etc.)
  • Assist with event set-ups, including space preparation (moving furniture, placing event/restroom signage, stanchions, etc.)
  • Assist with set-up/break-down of courtyard furniture (cushions, covers, etc.)
  • Generate, process, and track estimates and invoices for internal/external events
  • Upkeep of event storage room and contents
  • Update and maintain Screenings & Events calendar
  • Maintain visitor security procedures including signing in/out and issuing of visitor passes
  • Safety and Emergency Response
  • First Aid Attendant and Fire Warden (Training to be provided)
  • Initiate response procedures in the event of an emergency
  • Assist with evacuation procedures, in the event of an emergency
  • Facilities Support
  • Escort contractors, as needed
  • Order food/beverages as requested for meetings
  • Order groceries and supplies, as needed
  • Refill snack dispensers
  • Coverage of reception duties, as needed
  • Assist with the coding of invoices for general office and facilities
  • Interface with vendors as needed/requested to resolve billing inquiries and discrepancies
  • Assist with creating, tracking and resolving work orders
  • Update and maintain bulletin boards in common spaces
  • Maintain office supply cabinets and areas; order supplies as needed and/or requested by the office staff
  • Maintain copier areas and order supplies as needed. Contact vendors as needed for copier repairs/maintenance
  • Maintain a working inventory of conference room furniture and supplies for meetings and events; conduct regular inspections to maintain functionality and aesthetic integrity of conference facilities and equipment
  • Assist with conference room set-ups for meetings and luncheons
  • Assist with day to day tasks of coordinating facility maintenance and operations
  • Workspace set-up for new-hires/visitors
  • Workspace clean-up for departures (employees/visitors)
  • Any and all other duties as assigned

    • Qualifications

  • QUALIFICATIONS:
  • Must be proficient in Microsoft Office (Excel, Word, Outlook)
  • Must have clear and professional communication skills
  • Must be able to multi-task and balance many different projects at one time
  • Must be able to stay organized in a fast-paced environment
  • Must have a hands-on approach to all work and projects
  • Must be able to work well with all teams
  • Must be able to problem-solve throughout complex projects
  • 2-3 years of experience working in a Facilities/Maintenance environment
  • Experience in a Studio/Production environment preferred
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