HR / Recruiting Coordinator at Vertex Sigma Software

Description

Job Description:

• Maintain and optimize the Applicant Tracking System (ATS) and HRIS by ensuring accurate organizational structures, compensation details, employee data, and workflow updates.
• Coordinate and manage all new‑hire data entry and onboarding processes within the HRIS and payroll systems to provide a seamless, efficient candidate‑to‑employee experience.
• Ensure full compliance with required documentation, including I‑9 forms, employment agreements, and financial onboarding paperwork; prepare and maintain new‑hire packets and digital records.
• Manage candidate relocation processes, including request handling, required documentation, reimbursements, and coordination across internal teams.
• Process invoices and payments for contractors, interns, and HR‑related vendors (e.g., background check providers, HR service partners).
• Maintain accurate and up‑to‑date HR documentation such as org charts, staff rosters, and departmental reference materials.
• Prepare and deliver regular HR operational reports, dashboards, and compliance summaries to support policy adherence and departmental decision‑making.
• Serve as the first point of contact for the HR shared inbox, addressing employee inquiries and triaging matters to the appropriate HR team member.
• Generate and provide employment verification letters and related documentation upon request.
• Identify opportunities to streamline HR workflows and improve data integrity across systems and processes.
• Assist with evaluating and implementing HR technology enhancements and system upgrades.
• Develop and maintain SOPs for HR processes to ensure consistency and efficiency across the department.
• Support internal and external audits by preparing required HR documentation and ensuring data accuracy.
• Monitor compliance deadlines (e.g., I‑9 reverification, contract renewals) and coordinate timely follow‑up.
• Support HR projects and initiatives as business needs evolve.

Benefits

• Health Care Plan (Medical, Dental & Vision)

• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development
• Retirement Plan (401k, IRA)