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Office Manager - Tustin en Vesync

Vesync · Tustin, Estados Unidos De América · On-site

AWS

Microsoft Office

Microsoft Excel

Microsoft PowerPoint

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Description

The Company:
VeSync is a portfolio company with brands that cover different categories of health & wellness products. We wouldn’t be surprised if you have one of our Levoit air purifiers in your living room or a COSORI air fryer whipping up healthy and delicious meals for you every night.

We’re a young and energetic company, we’ve had tremendous success, and we are constantly growing our team. As we garner more industry attention – just check out our accomplishments and awards by CES Innovation, iF Design, IGA, and Red Dot – we also need driven and talented people to join our team.

That brings us to you, and what you’ll be joining. Our teams are smart and diligent and take ownership of their work – they’re confident in their work but know how to collaborate with open ears and a spirit of learning. If you’re down-to-earth, approachable, and easy to strike up a conversation with, this may be a great fit for you.

Check out our brands:
levoit.com | cosori.com | pawsync.com | etekcity.com

The Opportunity:

We are seeking a highly organized and proactive Office Manager to support the daily operations of our office and ensure a productive, well-maintained, and welcoming workplace. This role is ideal for someone who takes ownership, anticipates needs, and executes with efficiency and professionalism. 
The Office Manager plays a key role in office coordination, vendor management, budgeting, and employee experience, serving as a central resource for office operations and administrative support. 

What you will do at VeSync:

  • Office & Facilities Management 
  • Serve as the primary point of contact for office and building-related matters, maintaining a professional and helpful presence 
  • Coordinate with building management, janitorial staff, and vendors to ensure the office is clean, safe, and fully operational 
  • Manage service requests, maintenance calls, and scheduled inspections; confirm work is completed satisfactorily 
  • Oversee office security, including employee badge access and alarm systems 
  • Vendor & Contract Management 
  • Act as a main point of contact for office-related invoices, contracts, and projects 
  • Review and reconcile office invoices and receipts for accuracy 
  • Partner with Legal to review contracts and identify cost-saving opportunities 
  • Source vendors, obtain quotes, and prepare comparisons for decision-making 
  • Budgeting & Reporting 
  • Track and maintain office budgets and expenses 
  • Prepare reports and summaries on office spending, purchases, and events 
  • Collect and organize data to support planning and cost analysis 
  • Office Operations 
  • Manage office supplies and inventory; place orders as approved 
  • Coordinate visitation schedules, including vendor visits and product pickups 
  • Handle travel arrangements such as flights, hotels, and transportation bookings 
  • Support special projects as assigned 
  • Employee Experience & Events 
  • Plan and coordinate office meals and events in a cost-effective and timely manner 
  • Purchase and organize snacks, beverages, and meal programs 
  • Respond to employee requests and support a positive workplace experience 

    • What you bring to the role:

  • Strong organizational and time-management skills 
  • High attention to detail and accuracy 
  • Proactive mindset with a service-oriented approach 
  • Excellent verbal and written communication skills 
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint) 
  • Ability to manage multiple priorities independently 
  • Valid driver’s license and reliable transportation 
  • Ability to lift and carry items up to approximately 25–30 lbs (e.g., office supplies, packages) 

    • Location:

  • This is an on-site, office-based role in Tustin, CA.

    • Salary:

  • $67000 - $81000 Annually

    • Perks and Benefits:

  • 100% covered Medical/Dental/Vision insurance for employee AND spouse + dependents!
  • 401K with 4% employer match (eligible after 90 days of employment) and immediate 100% vesting
  • Free Gym Membership
  • Generous PTO policy + paid holidays
  • Life Insurance
  • Voluntary Life Insurance
  • Disability Insurance
  • Critical Illness Coverage
  • Accident Insurance
  • Healthcare FSA
  • Dependent Care FSA
  • Travel Assistance Program
  • Employee Assistance Program (EAP)
  • Fully stocked kitchen
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