Assistant, Creative Synch bei Kobalt Music

Description

The Role

The Creative Synch team is looking for an Assistant to provide high-level administrative and operational support to the Los Angeles team, ensuring smooth day-to-day workflow, accurate tracking of pitches and assets, and effective coordination across internal teams and external partners.

What You’ll Do

• Provide administrative support to the Los Angeles Creative Synch team, including:
• Managing calendars and scheduling for the SVP of Global Creative Synch, SVP Creative Synch LA, and the North American Creative Synch team meetings
• Coordinating meetings, guest visits, and internal team sessions in the Los Angeles office
• Taking, organizing, and distributing meeting notes when required
• Manage and maintain Creative Synch operational assets, including:
• Organizing and maintaining global team assets and shared resources
• Managing the synch contacts database
• Supporting the management, organization, and delivery of audio assets for the Creative Synch team, ensuring timely and accurate fulfillment of internal and external requests
• Track and coordinate client-facing activity:
• Manage tour schedules, event invitations, ticketing, and RSVPs for assigned markets, including the West Coast
• Assist with the creation and distribution of Creative Synch newsletters and digital communications
• Support reporting and tracking functions:
• Pull data reports and writer information from internal systems as needed
• Facilitate accurate tracking of synch pitches, submissions, and deals in Kobalt’s internal database
• Provide operational and administrative support to senior team members:
• Prepare and submit expense reports for senior Creative Synch executives in a timely and accurate manner
  

What You’ll Bring

• 1+ years of administrative experience preferred, ideally supporting and/or working closely with senior-level executives
• Music industry experience preferred, with working knowledge of the recorded music and/or music publishing business
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace; experience with Photoshop, Canva, and iMovie is a plus
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
• Proactive, collaborative, and resourceful, with sound judgment and professionalism
• Strong written and verbal communication skills
• Comfortable working in a fast-paced, high-volume, and evolving environment
• Ability to maintain a high level of confidentiality

Interview Process

• Introductory call with a member of our Recruitment Team
• First round virtual interview with the hiring manager 
• In-person final stage interviews onsite in our LA office

What Success Looks Like

•  By Month 3: Foundational knowledge of daily workflows and internal systems 
•  By Month 6: Proactive & Integrated within Creative Synch Team
•  By Year 1: Strategic Support & Growth Ready

Key Behaviors for Success

• Behavior 1: Adaptability & Strong Work Ethic
• Behavior 2: Strong Time Management & Prioritization
• Behavior 3: Proactive Organization & Attention To Detail

Why Choose Us

At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag’n’Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).

We’re a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.

Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know we’re happy to help.

If this sounds like you, then please share your story by filling out the application below. To get you in the right mood, have a listen here to songs by our talented creators, especially curated to get you in the right mood when looking for the next challenge! 

IMPORTANT NOTICE

Applicants must be eligible to work in the United States. A full background check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.

The range provided is for Los Angeles-based hires only and will be commensurate with candidate experience. Pay ranges for candidates in other locations other than Los Angeles may differ based on the cost of labor in that location. Hourly Pay range: $20.00 - $21.00