Office & Compliance Manager en TITAN Environmental Solutions, Inc.

Description

General Summary:

The Office & Compliance Manager plays a central role in ensuring smooth, efficient, and professional operations across Titan Environmental Solutions, Inc. This position supports office administration, employee coordination, training logistics, HR processes, fleet compliance, and cross-department communication. The role requires strong organizational skills, a proactive mindset, and the ability to manage multiple priorities while fostering a supportive and productive work environment.

Essential Duties and Responsibilities:

The responsibilities outlined in this job description are intended to describe the general nature and level of work expected. They do not constitute an exhaustive list of all duties that may be required. Employees may be asked to perform additional tasks outside of their normal scope of work as needed.

Administrative & Office Operations

·        Oversee daily administrative workflows and maintain a well-organized office environment.

·        Order, track, and manage all office supply inventory to ensure cost-effective purchasing.

·        Oversee ordering, stocking, and distribution of Field IH supply closet media/supplies.

·        Place, organize, and distribute Field IH supplies into designated lockers and coordinate shipping to appropriate branches.

·        Maintain seasonal office décor and coordinate decorations for office lunches, celebrations, and company events.

·        Maintain office equipment such as copiers, phone headsets, and internet-related infrastructure.

Training & Certification Coordination

·        Manage weekly Field IH certificate records and ensure accuracy.

·        Schedule employee training classes, track attendance, and maintain certification compliance.

·        Coordinate new course scheduling based on employee reviews and capability assessments.

Fleet & Safety Compliance

·        Conduct regular audits of vehicle registrations and insurance for compliance.

·        Ensure all company vehicles maintain updated and current IIPP documentation.

·        Coordinate vehicle maintenance, repairs, replacements, and vehicle switches as needed.

·        Maintain and regularly update the company vehicle list, including driver assignments.

Human Resources & Employee Support

·        Assist with employee recruitment, onboarding, and personnel file management.

·        Draft and issue offer letters, coordinate pre-employment physical assessments, and oversee onboarding logistics.

·        Ensure employee documentation is current and properly uploaded to internal systems.

·        Coordinate setup and replacement of company phones and iPads.

·        Maintain employee capability lists, phone directories, and email lists.

Event Planning & Employee Engagement

·        Plan and execute company events, such as annual Disneyland trips, company dinners, and other engagement activities.

·        Coordinate logistics, decorations, catering, and communication for office lunches and celebrations.

Recordkeeping & Communication

·        Maintain accurate, accessible, and well-organized records across administrative, HR, training, and fleet management functions.

·        Provide consistent communication across departments to ensure compliance, operational efficiency, and accountability.

·        Serve as a central point of contact for internal and external communication as needed.

Requirements

The Office & Compliance Manager position requires a well-rounded professional who can balance administrative responsibilities, human resources support, and cross-department coordination in a fast paced service environment. Candidates must demonstrate strong organizational abilities, excellent communication skills, and the capacity to adapt to shifting priorities while maintaining accuracy and professionalism. Because this role supports field operations, fleet management, and reporting, experience in a service-based industry such as plumbing, electrical, HVAC, environmental services, or construction is highly preferred.

• Prior experience working in a service industry field such as plumbing, electrical, HVAC, environmental services, or construction

• Understanding of ticketing workflows, vehicle inspections, reporting requirements, and field-support processes

• Basic understanding of human resources regulations, payroll processes, and proper recordkeeping standards

• Basic knowledge of accounting principles and the ability to coordinate with accounting teams

• Excellent organizational abilities and strong communication skills

• Capacity to manage multiple tasks, competing deadlines, and shifting priorities

• Proficiency with Microsoft Office Suite, Google Suite, and digital record systems

• Strong problem solving skills and exceptional attention to detail

• Ability to work independently and collaboratively across departments

• Effective time management and a proactive, self driven approach to responsibilities

• Consistent professionalism and ability to maintain confidentiality

Benefits

Titan Environmental Solutions, Inc. provides a competitive compensation package that includes:

• Group Health Insurance
• Group Dental and Vision Insurance
• 401(k) Retirement Savings Plan
• Paid Time Off
• Paid Holidays
• Paid Sick Leave