Accounts Payable and Payroll Coordinator en Peachtree Road United Methodist Church

Description

General Description

The Peachtree Road United Methodist Church Accounts Payable/Payroll Coordinator is responsible for processing all payables, ACH transactions, updating general ledger accounts, reconciling applicable statements, and processing payroll semi-monthly through Paylocity. Daily responses to emails and filing documents will be required. The role involves communicating with and assisting the Controller as needed. Understanding the importance of confidentiality is expected to fulfill the duties of this position.

Primary Job Responsibilities/Duties

• Receive and verify invoices for Accounts Payable.
• Prepare and process invoices for payments. Process semi-monthly salaried and hourly payroll.
• Review weekly check requests and verify backup matches to post for invoicing.
• Print accounts payable checks and distribute them by mail, and/or employee mailboxes.
• Upload positive pay files to applicable bank for check cashing purposes.
• File weekly check requests in vendor files.
• Update vendor information as needed and obtain W9 forms as required.
• Verify financial data for use in maintaining and producing records for auditors.
• Facilitate paying PRUMC/Preschool bills to vendors.
• Reconcile monthly bank operating and payroll accounts.
• Reconcile and post Church and Preschool payroll to the GL.
• Post all accounts payable checks and ACH Transactions for the month.
• Collect monthly Ramp reports, post transactions, and reconcile accounts.
• Process new hires, promotions, and terminations in Paylocity.
• Subject matter expert for Paylocity’s time-keeping system. Train managers and employees on the website and app.
• Calculate payable hours, bonuses, deductions, insurances, and taxes semi-monthly for Church Payroll.
• Distribute paystubs to employees’ semi-monthly; W2’s and 1099s distributed annually.
• Maintain and update payroll records and reports for record-keeping purposes.

Education and Experience

• A four-year college degree with a concentration in accounting is preferred. Experience may be substituted for a college degree. 
• The position requires a solid working knowledge of Microsoft Office applications, with an intermediate level of proficiency in Excel. A working knowledge of online banking systems, specifically pay authorization systems (such as Positive Pay and ACH Control), is required to execute duties fully. 
• Excellent written and verbal communication skills, and the ability to multitask. 
• Hands-on experience with processing accounts payable and payroll transactions is required. 
• A solid understanding of payroll and payroll tax regulations is also required.

Position Structure and Level

The Accounts Payable/Payroll Coordinator works in the Business Office and reports to the Controller, and works closely with Contributions, HR, Preschool, and IT Personnel. The position is non-exempt, hourly, and does not manage others.