Accounts Payable Coordinator en Seymour Community Schools

Title:                            Accounts Payable Coordinator

• Receive, review, and process all accounts payable invoices for payment, ensuring accuracy and completeness.
• Match invoices to purchase orders and receiving documents for verification.
• Prepare and maintain accurate accounts payable records and ensure timely payment to vendors.
• Ensure proper coding of invoices to the appropriate general ledger accounts.

• Prepare checks, electronic payments, and ACH transfers for approval.
• Ensure payments are processed timely and accurately, meeting deadlines set by the district.
• Maintain detailed records of all transactions, including payment receipts and supporting documentation.

• Establish and maintain positive relationships with vendors and internal stakeholders.
• Resolve discrepancies or issues related to invoices, payments, or account balances.
• Respond to inquiries from vendors regarding payment status or billing inquiries.

• Assist in the reconciliation of accounts payable transactions on a monthly, quarterly, and annual basis.
• Review accounts payable aging reports to ensure timely payments are made and outstanding balances are addressed.

• Ensure compliance with district policies, state guidelines, and applicable federal regulations related to financial transactions.
• Maintain organized and up-to-date files of all accounts payable documentation.
• Assist with auditing processes as required by internal and external auditors.

• Support the preparation of financial reports and assist in budget planning by providing accounts payable information as needed.
• Help with year-end closing procedures and preparation of financial reports.

• High School diploma or equivalent required. Associates degree in Accounting, Finance, or a related field preferred.

• Minimum of 1-2 years of accounts payable or related financial experience, preferably in a public school or governmental environment.
• Knowledge of accounting principles, practices, and procedures.

• Technology experience as related to common operating systems and software
• Knowledge of accounting and bookkeeping procedures
• Proficient in word processing, spreadsheets, and database use. 
• Ability to read, analyze, and interpret professional journals, technical procedures, or governmental regulations. 
• Excellent communication and organizational skills

• Ability to establish and maintain effective working relationships with students, peers, parents and community.
• Integrity, reliability, and commitment to supporting student success and school spirit.

• This role operates in a dynamic school district environment, requiring frequent interaction with school

• Occasional evening or weekend work may be required to meet deadlines