Administrative Assistant 2 (PCN 049002) en State of Alaska, AK
State of Alaska, AK · Anchorage, Estados Unidos De América · Onsite
- Junior
- Oficina en Anchorage
About the Department
What you will be doing: The Alcohol and Marijuana Control Office (AMCO) is seeking a highly motived and adaptable employee to join our AMCO team as the Administrative Assistant 2. Under the direction of the Administrative Officer 1, you will perform a variety of paraprofessional-level and administrative work tasks in multiple administrative functional areas in support of the AMCO Office. Principally focused in the areas travel; accounting and financial tracking, including monthly expenditure monitoring and reconciliation, purchasing; Marijuana Handler Permits, support with Alcohol Event Permits, and Alcohol and Marijuana Intake; assessing/evaluation/implementing policies, procedures, regulations and statutes to its administrative and programmatic activities; organizational; human resources procedures, including personnel and payroll; and overall full office support.
This position will be a backup to the office's Administrative Assistant 1, who will also perform the same service for this position.
Our organization, mission and culture:
AMCO’s mission is to enforce alcohol and marijuana commerce laws and provide clear, consistent standards for licensure to protect the public from harm.
In your role you will be an essential part of helping AMCO run the day-to-day operations and assisting the various sections within our office. You will be the primary contact for managing and processing the office's travel plan, accounts receivables and payables items, Marijuana Handler Permits, assisting with Alcoholic Event Permits and overall, assisting the Admin Team in providing full office support.
The benefits of joining our team:You will work with a team of highly dedicated, hard working individuals all working towards the common goal of enforcing alcohol and marijuana regulations and statues to protect the health and safety of all Alaskans. The hours and schedule may be flexible. Except for unique circumstances on an occasional basis, teleworking is not available. Free, covered parking is provided.
The working environment you can expect:
The position is part of a three-person administrative team supporting the office located in downtown Anchorage in the Robert B. Atwood Building, which has a spectacular view of the inlet, close to the Delaney Park strip, and within walking distance of various popular restaurants.
To be successful in the position a candidate will need the following core competencies:
Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
Position Duties
OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Minimum Qualifications
At time of interview applicants are requested to submit:
Post-secondary transcripts; if using to meet the minimum qualifications;
Copies of your most recent (3) evaluations; and
Three (3) professional references who have had supervisory responsibility over you along with their daytime contact information.
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.
WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to [email protected].
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
