LEASING ASSISTANT en None

Job Title: Lease Assistant 

Department: Corporate Services

FLSA Status: Non-Exempt 

***** This position will accept IN PERSON & HYRBID candidates near Roseville California. Training will be in person for first week.  *****

Summary: 

The Lease Assistant supports the leasing team by managing lease-related administrative tasks and maintaining accurate documentation. This role supports the Lease Administrator position to ensure timely and accurate processing of lease agreements, renewals, and amendments for APM’s national portfolio of office space.

Essential Duties & Responsibilities:

• Monitor, process, and appropriately route all emails received in the Corporate Services inbox daily.
• Assist in preparing, reviewing, and tracking lease documents including lease agreements, renewals, amendments, and terminations.
• Maintain and accurately update lease records in the Visual Lease software system (VL) and Mortgage Operations Center (MOX).
• Maintain certificate of insurance (COI) tracking to ensure offices are appropriately insured.
• Communicate with clients, landlords, and vendors regarding lease terms, documentation status, and deadlines.
• Monitor critical lease dates and generate reports for upcoming renewals or expirations.
• Liaise with legal, finance, and property management teams as needed to assist in the resolution of lease discrepancies.
• Maintain data accuracy and support documentation as required.
• Other administrative duties or special projects as assigned.

Education & Experience:

• High school diploma or equivalent; associate or bachelor's degree in Business, Real Estate, Finance, or related field preferred.
• 1-3 years of experience in leasing, real estate, mortgage, or administrative roles.
• Familiarity with lease contracts, property management, or mortgage documentation
• Experience with lease management or CRM systems
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite (especially Excel and Word).
• Excellent attention to detail and communication skills.

Qualifications:            

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Knowledge of lease abstraction and key financial lease terms.

Understanding of regulatory compliance in mortgage or real estate operations.

Ability to multitask in a fast-paced, deadline-driven environment.

This job description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this position description and/or assign tasks for the employee to perform, as the Company may deem appropriate.