Program Coordinator - Nursing en Yakima Valley College, WA

About the Department

Our Mission Statement:

As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.

Yakima Valley College serves all students holistically, supports all students’ learning goals, and fosters achievement within career and educational pathways.

We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.

Yakima Valley College seeks a Program Coordinator. We invite you to consider joining Yakima Valley College (YVC), an innovative and equity-focused designated Hispanic Serving Institution that is committed to the pursuit of equitable student learning outcomes for its diverse students.

The Program Coordinator supports all Nursing programs in the Workforce Education Division. This is a full-time classified position with a state benefits package; beginning salary is $3,665 per month for 40 hours per week with periodic increments.

The Program Coordinator serves as the connective tissue of the program — the essential link that ensures all components work in harmony. This role is both the operational backbone and the public face of the program, responsible for maintaining internal alignment and fostering strong relationships with internal and external partners. Through strategic coordination, clear communication, and proactive problem-solving, the Program Coordinator ensures the program runs smoothly, efficiently, and with impact. The Program Coordinator demonstrates a high level of professionalism in all forms of communication and interaction, both internally and externally. 

Reporting to the Assistant Dean of Nursing, the Program Coordinator will independently perform work requiring knowledge and experience specific to technical and professional programs. Organize and perform work specifically to program operations independent of the daily administrative office needs of the supervisor. This role provides information and resources throughout the organizational structure, communicating frequently with the Assistant Dean of Nursing to support program operations. The Program Coordinator will represent the program by establishing positive relationships with all constituents. Will provide specialized technical/clerical duties in support of Nursing programs

This position requires a high skill level using technology and software systems, such as Microsoft Suite (Excel, Access, Word), accountability, dependability, and professional, positive engagement with internal and external community members. Duties are performed in an office environment. Long periods of computer work may be necessary to complete assignments. Occasional lifting of items up to 50 lbs. may be required.

Position Duties

Budgetary:

• Monitor budget status in line with program activities, plans, or priorities; maintain program budgets and initiate corrective action; sign vouchers; receive, process, and deposit funds; assist in the preparation of grants and grant proposals
• Review budget requests and revisions
• Accurately maintain and monitor program budgets.
• Complete and input requisitions using purchasing software.
• Complete invoice vouchers, A19 vouchers, accounts payable vouchers, budget and expense transfers, travel authorizations, and travel expense vouchers, etc.
• Balance program budgets monthly to the budget reports generated by the Business Office.
• File and make accessible program and fiscal documentation.
• Responsible for a purchasing card and monthly reconciliation of purchases.
• Download and distribute fiscal data and reports.
• Develop an understanding of and follow all college and departmental fiscal policies.

Public Relations:

• Provide program information to students, staff, program participants, and/or the public regarding program content policies, and activities, recommend alternative courses of action; promote the program on campus with outside organizations;
• May make public presentations related to program specialty;
• Represent assigned program(s) accurately and positively to all constituents
• Maintain positive relationships with the public, students, faculty, staff, and administrators
• Serve as a program liaison to other college departments, committees, and outside agencies
• Accurately perform complex word processing to include, but not limited to, merging and sorting, integrating text with graphics, spreadsheets, and database files, uploading and downloading, and meeting document accessibility standards
• Follow all college policies and procedures, accreditation standards, and State WACs
• Attend college meetings as assigned.

Program Focused:

• Monitor program activities in relation to established program goals; within the established  program parameters, determine variance from program standards.
• Use word processing, graphics, statistical, spreadsheet, and/or database software to prepare narrative and/or statistical reports on program operations.
• Compose correspondence, printed materials, and/or news releases related to program policies, procedures and operations.
• Maintain Nursing program websites; submit/communicate necessary changes for the website to the website administrator
• Coordinate program activities such as meetings, conferences, and events.
• Attend advisory committee and department meetings.
• Ensure Nursing program advisory committee minutes and advisory committee member lists are updated on the WED SharePoint.
• Accurately and in a timely manner establish, maintain, and compile records (including student records), files, and statistical information requested by the Nursing Director.
• Extensive involvement with students, staff, the public, and/or agencies in carrying out program activities.
• Process student applications, following program guidelines, and send letters and forms upon the Assistant Dean’s final approval.
• Distribute and prepare reports for graduate student employer surveys and alumni surveys.
• Assist the Assistant Dean of Nursing with self-study process for Nursing accreditation requirements.
• Order, receive, and maintain inventory for office and lab supplies for assigned programs.
• Support faculty and staff with travel authorizations, expense vouchers, travel arrangements/reservations, and/or other YVC travel authorization paperwork.
• Provide students, staff, program participants, and members of the public with accurate information specific to the assigned programs.
• Maintain purchasing records and resolve problems.
• Ensure compliance with departmental, institutional, and/or granting agency policies rules, and regulations.
• Biohazard waste disposal pick up coordination for the WED Division(quarterly).
• Work closely with program faculty to support designated programs and the institution.
• Assist divisional scheduler with program course scheduling and track and monitor faculty IU’s.
• May direct the work of part-time hourly and work study students assigned to the Nursing Program.
• Perform the duties of Program Assistant.
• May work occasional evenings and/or weekends.
• May support other Professional Technical programs as backup during absences.
• Other duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

• An earned Associate’s degree in Health Information Management, Business Management, Business Technology, Healthcare, or related fields from an accredited institution.
• Advanced skills with software programs, including Access, Excel, Word, PowerPoint, etc.
• Two years of full-time office management experience.

PREFERRED QUALIFICATIONS:

• An earned Bachelor’s degree in Health Information Management, Business Management, or Healthcare.
• Experience with learning management platforms (CANVAS).
• Experience with enterprise systems (People Soft).
• Experience in a higher education organization.
• Proficient knowledge with the use of most current Microsoft applications and demonstrated ability to learn additional software applications.
• Experience with accounting practices and fiscal management.
• Supervisory experience.

ABILITY TO:

• Concentrate for extended periods, work with multiple interruptions, and multitask.
• Self-manage work independently and meet deadlines as necessary.
• Use computers and a variety of software, including Microsoft Office Access, Excel, Word, survey software, video conference technology, etc.
• File information using appropriate conventions both with physical files and electronic file systems.
• Communicate knowledge and skills in both oral and written forms to students who represent abroad spectrum of ages, abilities, ethnicity, education, and cultural backgrounds.
• Work collaboratively with a diverse faculty, staff, students, public, and community partners to create a positive work environment.
• Problem solve and communicate through appropriate organizational structures.
• Follow college policies and procedures.
• Ensure project deadlines are met or exceeded.
• Organize inventory materials, documents, processes.
• Create operations manuals for knowledge transfer.

KNOWLEDGE OF:

• FERPA (Family Educational Rights and Privacy Act) AND HIPAA (Health Insurance Portability and Accountability Act).
• Higher Education organizational structures and functions.
• Efficient office support systems.
• Filing conventions for physical and electronic files.
• Professional communication and interaction.

Other Qualifications

APPLICATION INSTRUCTIONS:

To apply for this position, you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments: 

• A cover letter describing your interest and alignment with YVC's mission.
• A current resume (a resume will not substitute for the "work experience" section of the online application)  
• Three (3) professional references(personal references do not count as professional)
• Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.  
• Certifications/Credentials as required for fulfillment of the minimum qualifications.

Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application. 

SUPPLEMENTAL INFORMATION:

Candidates invited for interviews may be required to complete a skills test.

Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.

"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire."

Yakima Valley College does not discriminate against any person based on their race, color, creed, religion, national origin, sex, sexual orientation and/or gender identity, age, marital status, the presence of any sensory, mental or physical disability, the use of a trained dog guide or service animal by a person with a disability, honorably discharged veteran or military status, genetic information, or any other prohibited basis in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to Alma Ramirez, Chief Human Resources Officer, Yakima Valley College, 1015 South 16th Avenue, Yakima, Washington, 98902; email [email protected]; telephone 509.574.4671.

Yakima Valley College's Annual Safety and Fire Report is available online at https://www.yvcc.edu/services/safety-security, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509.574.4610.

Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.

All positions are subject to funding. 

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