Educare Grants and Initiative Coordinator en Kennebec Valley Community Action Program

Description

Position Summary: 

The Grants and Initiatives Coordinator supports the planning, coordination, and implementation of key organizational initiatives, including the Parent Ambassador Program, Educare’s Lab School Learning Hub, and the Nature Based Education efforts. This position also assists with event coordination, gift processing, database management, grant support, and cross-departmental collaboration to advance the programs mission and strategic goals. This role requires a highly organized, detail-oriented individual with strong communication, project coordination, and financial administration skills.

Essential Duties and Responsibilities:

Program and Initiative Coordination

• Support the development, implementation, and tracking of goals, metrics, and outcomes for organizational initiatives, including:
• Parent Ambassador Program – Assist with communication systems between Ambassadors and staff, support event and workshop facilitation, and help track progress toward program outcomes.
• Lab School & Learning Hub – Coordinate financial operations including budgeting, invoicing, and payment tracking. Collaborate with finance and accounting teams to ensure timely and accurate processing. Support reporting and compliance with project goals and budgets, and assist with implementing strategies that enhance operational efficiency.
• Natural Playground Initiative – Assist in coordination with partners, stakeholders, designers, and vendors to ensure timely project execution. Communicate with the Educare Director regarding project timelines, budgets, and deliverables. Support community engagement activities connected to the playground project.

Event Planning and Coordination

• Assist in the planning, organization, and execution of events across organizational initiatives, including community engagement events, fundraising activities, and educational workshops.
• Manage event logistics such as venue booking, catering, invitations, marketing materials, and volunteer coordination.
• Track event budgets, outcomes, and feedback to improve future planning and execution 

Gift Processing and Database Management 

• Accurately process and record gifts received for Educare and other Child & Family Services departments, ensuring timely preparation and delivery of acknowledgment receipts.
• Maintain and routinely update donor and constituent records to ensure accuracy, integrity, and confidentiality. Generate donor lists and reports to support communication strategies, campaigns, and fundraising activities.

Grants and Administrative Support

• Assist with grant research and writing.
• Support data collection, contract development, monitoring, and reporting to funders to ensure compliance and alignment with grant and project requirements.
• Support leadership with the preparation of documentation, reports, and communications related to organizational initiatives.
• Collaborate with interdisciplinary teams to advance the program’s mission and maintain alignment with strategic goals.
• Provide general support for additional projects and initiatives as assigned.

Requirements

• 3+ years of experience in project coordination, financial management, event planning, or a similar role.
• Strong project management and organizational skills, with the ability to manage multiple priorities simultaneously.
• Experience with budget management and financial reporting.
• Excellent communication skills, both verbal and written.
• Ability to work independently and as part of a team.
• Proficiency in project management tools.
• Passion for early childhood education, family engagement, and community initiatives.
• Experience in nonprofit or educational settings.  
• Familiarity with grant writing and reporting.

Educational Requirements:  

• Bachelor’s degree in education, nonprofit management, business administration, or a related field.