Fiscal Specialist III en King County, WA

About the Department

The Records and Licensing Services Division is seeking individuals who are eager to work in an exciting Career Service position apart of a dynamic Licensing team that values diversity and embraces the cultural and demographic qualities of the King County community. This Fiscal Specialist Ill position provides you the opportunity to showcase your experience and skillset in a variety of areas, including technical financial accounting and reporting, tracking metrics for reporting, receive and disburse funds, verify accuracy of transactions and prepare correspondence and reports. This is an exciting opportunity to demonstrate your financial skillset in an environment dedicated to trust, collaboration, and building rapport with your colleagues and customers. We work to attract and retain a team that represents the range of backgrounds and perspectives that arise from differences of culture and circumstances. We value the ideas and brilliance that come from lived experience. Candidates with such experience are strongly encouraged to apply.

Our ideal candidate has demonstrated a high degree of commitment to customer service, learns quickly, and can produce innovative solutions to problems working in a fast-paced, high-volume office. Our candidate will be flexible, have the ability to identify and develop efficient practices and procedures, and is patient and focused on listening to King County customers. We are looking for someone who has excelled in a team environment and is known for their energy, ambition, taking initiative and their positive, can-do attitude.

This position performs a wide variety of complex accounting, analytical, technical, and reporting functions.

Position Duties

Scope of Job duties: to be considered for this opportunity, you must at a minimum, demonstrate the knowledge, skill, and ability to:

• Collect and process payments, prepare deposits, verify and reconcile data discrepancies and balance daily cash in compliance with the County and State cash handling and receipting procedures;
• Coordinate financial duties with the Washington State Department of Licensing including work on the state system and in accordance with policies, regulations and law;
• Support State audits and remediate deficiencies.
• Assess account variances
• Provide accurate and efficient fiscal accounting practices for private King County business owners contracted to provide licensing services;
• Provide direction and training and monitor the quality of cash handling and finance-related procedures;
• Manage billing and financial reconciliations, ensuring accuracy and timeliness of deliverables.
• Prepare and post daily journal entries and perform financial data tracking in Oracle E-Business Suite (EBS)
• Develop and maintain finance-related standard work procedures;
• Manage daily accounting and reconciliation for multiple accounts including revenue, expenses, electronic funds transfer (EFT), automated clearing hours (ACH)
• Utilize various systems and tools needed to facilitate refunds, and payment adjustments; understand, track and adjust accounts as needed; maintain and populate spreadsheets.
• Personally handle communications and responses which may require independent judgment; respond to customer inquiries including payment, billing, and collection issues
• Organize, oversee, establish, track, code and maintain data sources, such as contracts, legal documents and other financial, accounting and fiscal records;
• Determine accounting inconsistencies and errors; prepare corrections and verify accuracy  of accounting reconciliations, including Oracle EBS data and then compare discrepancies;
• Research and summarize specialized and technical information from varied sources using spreadsheets and customized database applications;
• Process payments and purchasing for the agency as necessary;
• Perform regular audits and reviews of entries and account codes; review system data and reports to ensure accuracy and integrity of data as it relates to the recording of documents;
• Interpret established policies, procedures, codes, regulations and other relevant sources to internal and external customers over the telephone, in writing and in-person; handle sensitive, confidential and/or potentially volatile situations;
• Communicate established policies, procedures, codes, regulations and other relevant information to all internal and external stakeholders, on the phone, in writing and in person, while handing sensitive and confidential information in a professional manner.

Minimum Qualifications

We are looking for candidates who:

• Have solid experience with independent financial and cost accounting support work;
• Have experience performing accounting and finance work including reconciliations,
• Have knowledge and practical experience in the areas of Generally Accepted Accounting Principles (GAAP).
• Are comfortable with change and continuous improvement in your daily work;
• Have knowledge of procedures, policies, rules and practices affecting the development, maintenance and control of databases and accounting systems, and the practices of financial and statistical record keeping;
• Are proficient with and have an intermediate to advanced skill level in the use the Microsoft Office including higher level skill in performing financial transactions using Microsoft Excel in daily work;
• Can manage time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products.
• Are comfortable using enterprise resource programs such as Oracle EBS and including online electronic banking systems to perform daily transactions and process fund transfers and deposits;
• Thrive independently and also are willing to work collaboratively as part of a team to build relationships with peers, other County agencies, consultants and contractors while using conflict resolution techniques as needed;
• Manage and prioritize a high volume of diverse assignments and multiple competing tasks with strong attention to detail;
• Are comfortable in a change environment, are excited to learn new skills, and implement new processes to continuously improve services.
• Demonstrate superior attention to detail, have strong organization skills and decision-making skills
• Value and embrace Diversity, Inclusion, Equity and Social Justice.

Desired qualifications:

• A minimum of one year work experience performing accounting and finance work including reconciliations;
• Oracle EBS experience and any other financial project systems;
• Public sector accounting;
• Experience with LEAN processes and principles.

Other Qualifications

• The work week is 40 hours, typically Monday-Friday 8:00am-5:00pm.
• This position is onsite, in-office at the King County Customer Service Center.
• This position is overtime eligible and may be mandatory at times.
• This position is represented by the Teamsters Local ll7 Administrative Employees Union.
• Due to this position's access to sensitive records and systems, the successful candidate will be required to pass a thorough criminal background and reference check.

Are you ready to apply?  The recruitment for this position is open to all qualified applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume, however cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

If you have any questions, please contact Karina Cordova, Human Resource Analyst, by e-mail at [email protected] or by phone at 206-848-0395. This recruitment is an effort to fill our immediate vacancies as well as create a hire list that will be used for any positions that become vacant within the next 6 months, including additional Term Limited Temporary (TLT) and Career Service (CS) positions.

Anticipated timeline for this recruitment: 

• Phone interviews scheduled for the week of December 8, 2025.
• In-person interviews scheduled for the week of December 15, 2025, at King Street Center

ABOUT RECORDS & LICENSING SERVICES (RALS)

The Records and Licensing Services Division (RALS) is a division of the Department of Executive Services.

RALS operates within a statutory framework that is prescribed by state law and county code. Many of the services administered by the division are mandated by state law, and are provided in King County on a regional basis across jurisdictional boundaries. RALS also provides certain local services to unincorporated King County and by contract with many local municipalities throughout King County. In addition, RALS is responsible for providing internal services that are necessary for purposes of business efficiency and meeting various legal responsibilities.

RALS is responsible for:

• Recording documents related to real property sales and other transactions and making them accessible for members of the public, businesses, and other government agencies
• Collecting and dispersing real estate excise tax payments on the conveyance of real property in King County
• Providing licensing and information services and promoting public safety by administering and enforcing vehicle and vessel licensing and taxi and transportation network company (TNC) regulations
• Providing internal mail services and physical and electronic records management services to all county agencies
• Providing animal care and control services for the protection of property, human health, and safety and promoting responsible pet ownership and animal welfare through education and licensing programs via public and private sector partnerships

RALS is committed to service excellence and building an enduring legacy through continuous improvement.  RALS uses Lean practices to improve our operations, programs, public and internal services, and employee safety. We accomplish this through an equity lens, creating a learning environment, and employee engagement.

To learn more about RALS, please visit our website at: https://kingcounty.gov/depts/records-licensing.aspx.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

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