DIRECTOR OF BUSINESS SERVICES SUMMARY:
Under direct supervision of the Superintendent, the occupant of this position works towards the goal of administering the business affairs of the District in such a way as to provide the best possible educational services with the financial resources available. The Business Director is also responsible for directing the process of allocating school funds, ensuring that the District derives maximum benefits from the prudent expenditure of every school dollar.
See attached pay scale. Pay starts at base 0/DOE
ESSENTIAL FUNCTIONS:
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Supervises the management of the financial affairs of the schools.
Assumes responsibility for budget development and long-range financial planning.
Establishes and supervises a program of accounting adequate to record in detail all money and credit transactions.
Supervises all accounting operations.
Acts as payroll officer for the District.
Supervises the collection, safekeeping, and distribution of all funds.
Manages the District’s real estate and insurance programs.
Supervises the District’s supporting services, which include fixed assets, transportation, purchasing, food services, and business services.
Administers a budget control system for the District.
Acts as adviser to the Superintendent on all questions relating to the business and financial affairs of the District.
Assists in recruiting, hiring, training, supervising, and evaluating all clerical, financial, and support staff personnel.
Arranges for the internal auditing of school accounts.
Interprets the financial concerns of the District to the community.
Assumes responsibility for the receipt and expenditure of School District funds.
Assists the Superintendent in preparing and implementing the school budget.
Provides monthly accounting of all income and expenditures.
Prepares and analyzes all financial statements.
Reconciles all bank accounts maintained by the School Board.
Maintains a continuous internal auditing program for all funds.
Prepares reports for the proper staff officials concerning the status of their budgetary accounts to guard against the overspending of any budgeted account.
Maintains general, revenue, and appropriation ledgers on an encumbrance basis.
Approves all vouchers authorizing the expenditures of money.
Submits claims for refunds on sales and fuel taxes.
Recommends new accounting methods as desirable and necessary.
Assumes responsibility for insurance records and insurance accounting.
Assists the Superintendent in the projection of revenue, expenditures, management of short-term investment portfolio, and similar activities.
Develops budget guidelines, coordinates preparation of the budget, and assists key administrators in review of the budget.
Prepares analysis of budget requests and program proposals.
Arranges for and supervises preparation, publication, and distribution of budgets as approved by the Superintendent and the School Board.
Coordinates the presentation of, justification for, and preparation of additional analysis required to understand the budget proposal for action by the School Board.
Assists in the execution of the enacted budget, including the recommendation of administration controls where required.
Takes the lead in developing improvements in the financial management of the school system, including budget methods, format, and presentation.
Prepares analysis of programs costs and methods of financing, including long-range projections of requirements.
Works with community organizations and citizens in interpreting the financial needs and impact of the school system by providing program and financial data and analysis, through personal appearance, as appropriate.
Coordinates, processes, and controls transfers of budgeted funds as requested by program directors.
COMPETENCIES:
Knowledge of Microsoft Office, Google Suite, Black Mountain (BMS), Frontline, and other financial software.
Knowledge of finance and budgeting principles.
Knowledge of how to operate basic office equipment.
Ability to make collaborative decisions whenever possible.
Ability to maintain confidentiality.
Ability to effectively build partnerships with staff, community members, and City of Valdez employees to promote a collaborative workplace.
Ability to work unsupervised and accept a high degree of autonomy.
SUPERVISORY RESPONSIBILITY:
This position supervises the business office staff including accounts payable/receivable and payroll clerk.
WORK ENVIRONMENT:
This job operates in an indoor office environment.
PHYSICAL DEMANDS:
Ability to type and sit for long periods of time. Additional physical abilities include lifting/carrying/pushing/pulling, stooping/crouching, reaching overhead/handling, speaking, hearing conversations, and near/far visual acuity, depth perception, and field of vision.
POSITION TYPE AND EXPECTED HOURS OF WORK:
This is a full-time, salaried, position with benefits. This position operates for 228 days out of the year.
Salary and benefits determined yearly by Valdez City School District Board of Education.
TRAVEL:
Some travel may be expected for this position.
REQUIRED EDUCATION AND EXPERIENCE:
Four-year degree in finance or related field.
Three years’ experience in the area of school finance.
Strong written and oral communication skills.
Strong working knowledge of various financial software packages.
PREFERRED EDUCATION AND EXPERIENCE:
1. Minimum five years’ successful experience as business director in another school district.
ADDITIONAL ELIGIBILITY QUALIFICATIONS:
The successful candidate will be required to present a valid criminal background check upon hire.
EEO STATEMENT:
Valdez City School District does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, marital status, pregnancy, sexual orientation, or any other basis of discrimination prohibited by local, state, or federal law. This policy will prevail in all matters concerning staff, students, the public, educational facilities, programs, services, and activities, and with whom the district does business.
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
