Office Administrator en Westfield Egg Farm

Description

Reports to: Operations Manager (Lebanon)

Supervises: None 

Status: Non-Exempt/Hourly

Purpose of Position: 

The Office Administrator has primary responsibility for providing office support, serving as the HR liaison for the Packing Team, assisting the Operations Manager with administrative tasks, managing office supplies and scheduling, and ensuring smooth office operations while upholding Westfield Egg Farm’s mission, vision, and core values.

Essential Skills: 

• Clearly and effectively conveys information, both verbally and in writing.
• Builds and maintains positive relationships with clients, customers, and team members.
• Manages multiple tasks or projects simultaneously.
• Understands and meets the needs of customers, providing support and service.
• Organizes tasks, projects, and resources effectively.

Essential Characteristics: 

• Works proactively without supervision.
• Welcomes interaction and is open to communication.
• Maintains high standards of conduct and performance.
• Understands personal strengths and weaknesses.
• Maintains a constructive and upbeat attitude.

Duties May Include: 

• Answering and directing phone calls professionally; responding to basic questions and transferring calls as needed.
• Greeting and assisting visitors.
• Serving as the HR liaison to the Packing Team, including facilitating communication with the HR manager regarding onboarding, time-off requests, and general HR inquiries. 
• Scheduling and coordinating meetings and appointments.
• Ordering and tracking office and operational supplies; ensuring stock levels are maintained.
• Assisting with administrative support for the Operations Manager, including filing, data entry, and document preparation.
• Maintaining a clean, organized, and professional front-office environment.
• Complete the Egg Over Report
• Create items and corresponding labels using the appropriate software.
• Other duties as assigned by the Operations Manager.

 Work Schedule: Typical Hours are 8-5, Monday to Friday 

Requirements

• High school diploma, GED, or equivalent experience.
• Proficiency in Microsoft Office, and general office software.
• Accurate data entry and document preparation skills.
• Attention to detail for ordering supplies and maintaining records.
• Ability to read, interpret, and apply procedures, reports, and regulations.
• Complete support of and willing adherence to Westfield Egg Farm’s mission, vision, and core values. Applicant must hold these standards as his/her own.

Personal Attributes:

The Office Administrator will be privileged to information that should not be shared. The incumbent must maintain strict confidentiality in performing the duties of this position. 

The incumbent must also demonstrate the following personal attributes:

• Honesty
• Trustworthiness
• Respect
• Cultural awareness and sensitivity across a variety of cultures 
• Flexibility
• Sound work ethics

Physical Requirements / Environmental Conditions:

The Office Administrator will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain.  The incumbent may also have to do some light lifting of supplies and materials from time to time.  Westfield Egg Farm may be a busy facility.  The incumbent may have to manage several projects at one time and may be interrupted frequently to meet the needs and requests of employees and customers.  The Office Administrator may find the environment to be busy and/or noisy and will need excellent organizational and time/stress management skills to complete the required tasks.