Budget Secretary en School Administrative Unit 53

Primary Responsibility
The Budget Secretary assists school administration with the scheduling, preparation, and management of all budget-related work connected to the educational programs at Deerfield Community School.

Specific Responsibilities
Budget and Financial Management

• Manage and monitor the school budget throughout the year.
• Process purchase requisitions and generate purchase orders.
• Verify receipt of goods and services.
• Process payment of invoices in accordance with district procedures.
• Maintain accurate budget encumbrance and expenditure reports.
• Reconcile all bank account transactions and maintain detailed financial records for auditors, including student activity accounts and fundraisers.
• Issue checks and make deposits as needed.

Payroll and Staff Support

• Enter general education staff absences and attendance into the designated system.
• Verify availability of time for staff leave requests.
• Collect and verify all general education staff time tracking and time slips.
• Process payments for workshops, courses, and professional development approved by administration, ensuring verification of available funds.
• Prepare and process payment paperwork for coaches and extra-duty assignments.
• Obtain quotes and prepare paperwork for field trip transportation.

Perform other duties as assigned by the Principal or Assistant Principal.

Qualifications (Recommended)

• Strong organizational and time management skills.
• Proficiency with accounting and budgeting software, spreadsheets, and databases.
• Attention to detail and accuracy in financial recordkeeping.
• Ability to communicate effectively and maintain confidentiality.
• Prior experience in a school or municipal finance office preferred.

Please apply at: https://www.applitrack.com/sau53/onlineapp/
Be prepared to upload a letter of interest, resume, transcripts (copies), and 3 letters of recommendation.