Payroll Specialist en Community Care Physicians P.C.

Our HR Team is looking for a Payroll Specialist to join their team! This is full time position with hours Monday - Friday 8:00am-4:30pm. This role is hybrid with a flexible schedule.

Essential Functions include, but are not limited to:

• Process payroll for all employees, including hourly, salaried, and contract workers, ensuring accuracy and adherence to company policies.
• Review and verify timekeeping records for accuracy and compliance with regulations.
• Maintain and update employee payroll records, including changes in pay rates, tax withholdings, benefits, and deductions.
• Ensure compliance with federal, state, and local payroll laws, including tax filings, garnishments, and wage reporting.
• Collaborate with HR to manage employee benefits deductions, direct deposits, and payroll adjustments.
• Reconcile payroll discrepancies by collecting and analyzing data, addressing employee concerns as necessary.
• Generate and distribute payroll reports for management and audits, providing insights into payroll trends and costs.
• Assist with year-end payroll activities, including W-2 preparation, 1099 filings, and other reporting requirements.

Additional Duties:

• Support HR and finance teams in audits and inquiries related to payroll.
• Contribute to the development and improvement of payroll processes and systems.
• Train or assist employees in understanding payroll policies and self-service tools.
• Stay informed of updates in payroll laws and practices, ensuring the company remains compliant.
• May be assigned as business needs require.

Competencies:

• Attention to Detail: Demonstrates precision and accuracy in reviewing payroll data and resolving discrepancies to prevent errors.
• Time Management: Effectively manages multiple payroll cycles and deadlines without compromising accuracy or quality.
• Technical Proficiency: Proficient in payroll software (e.g., ADP, Paychex) and advanced Excel functions (e.g., pivot tables, VLOOKUP).
• Compliance Knowledge: Strong understanding of federal, state, and local payroll laws, including tax regulations, wage and hour laws, and garnishment rules.
• Problem-Solving Skills: Analyzes and resolves payroll issues, such as tax discrepancies, employee payment concerns, and system errors, with efficiency.
• Data Confidentiality: Upholds strict confidentiality in handling sensitive payroll data and ensures compliance with data protection laws.
• Communication Skills: Communicates clearly and effectively with employees, HR, and finance teams to explain payroll policies and resolve inquiries.
• Process Improvement Mindset: Identifies opportunities to streamline payroll processes, reduce manual work, and enhance system efficiency.