Accounts Payable Accountant en Seneca Family of Agencies

The Accounts Payable Accountant is responsible for processing vendor invoices, employee expense reports, and credit card reports. This role involves managing payments and performing monthly reconciliations. The Accounts Payable Accountant also serves as a key point of contract for addressing payment inquiries.

About the Accounting Department

The accounting department plays a critical role in the financial health of the organization. Its core responsibilities include:

• Preparing and processing payments for bills
• Issuing customer invoices and managing cash receipts
• Maintaining the general ledger
• Preparing accurate and timely financial statements

In addition to recording all organizational transactions, the department supports the executive team by providing financial insights to guide strategic decision-making. It ensures effective and efficient financial management across all departments, contributing to the production of reliable financial reports and the achievement of organizational goals.

About Seneca

Seneca Family of Agencies has been nominated among the Bay Area’s Top Workplaces for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.

Responsibilities:

• Analyzing and processing invoices and employee reimbursements for payments in a timely and accurate manner. 
• Ensure proper coding and approvals in accordance with company policy. 
• Review and reconcile credit card transactions, ensuring proper coding and supporting documentation 
• Maintain accurate and up-to-date vendor and employee records 
• Respond to vendor and employee inquiries and resolve payment discrepancies professionally and promptly. 
• Prepare and process payments via check, ACH, or wire transfer, including uploading positive pay files. 
• Assist with month-end closing by preparing accruals. 
• Support internal audits and external financial audits by providing required documentation. 
• Prepare weekly disbursement summary for cash report.
• Additional responsibilities as requested by leadership.

Qualifications:

• Education/experience requirements:
• Bachelor’s degree in finance or accounting
• Associate’s degree in finance or accounting + 1 year of applicable work experience
• High school diploma/GED + 2 years of applicable work experience
• Applicable work experience includes comparable roles in the accounting industry
• Proficiency in Microsoft Office products
• Experience in Accounting ERP system 
• With strong preference and proficiency in Sage Intacct, Paymerang, Emburse Professional, and FloQast
• At least 21 years of age
• TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements
• Valid driver's license, clean driving record, and insurability through Seneca Family of Agencies’ insurance policy

Skills of an Ideal Candidate 

• Ability to multi-task with attention to detail and accuracy  
• Ability to work as a team player within the department and the agency 
• Strong organizational skills and time management skills  
• Ability to adapt to changes while working in a fast-paced environment  
• Ability to communicate effectively 
• Ability to prioritize tasks effectively to meet accounts payable deadlines  

Schedule

• Hybrid; Monday - Friday 9am-5:30pm
• Required to be at Oakland office every Thursday 

Benefits  

• Starting at $32.78- $35.28 per hour
• Actual salary is dependent on creditable experience above the minimum qualifications for the role
• Salary increases each year
• 5 weeks of Paid Time off and 11 Paid Holidays
• Comprehensive benefits package:
• Medical, dental, vision, chiropractic, acupuncture, and fertility coverage
• 50% paid premiums for dependents
• Long-term disability, family leave, and life insurance
• 403b Retirement Plan
• Employer-paid Employee Assistance Plan
• Seneca is a Public Service Loan Forgiveness certified employer
• Scholarship opportunities, ongoing training, and professional development opportunities
• Promotional opportunities across the agency in California and Washington