Foundation Coordinator en Missoula County, MT

About the Department

This is a full-time opportunity with many benefits!  As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The rate of pay for this position is $30.21 per hour. 

The Missoula County Department of Ecology and Extension is seeking a FOUNDATION COORDINATOR to join their team. This position directs and coordinates the fundraising and marketing efforts for the Healthy Acres, Healthy Communities Foundation of the Missoula County Department of Ecology & Extension.

Details: We are accepting completed application submissions until Monday, December 15, 2025. It is in your best interest to apply by this date.   

• Please complete all sections of the online application, even if a resume is requested/submitted.
• Please include with a complete application the following attachments: A letter of interest, and a resume.
• Incomplete applications will be disqualified.
• Complete job description available upon request to the Department of Human Resources.

Position Duties

Coordinates and provides administrative leadership to a non-profit foundation. Conducts and coordinates marketing and fundraising campaigns to support programs of the department. Administers fundraising programs for major gift donations, corporate giving, planned giving, annual giving and special events including endowment campaigns and capital campaigns. Solicits funding. Coordinates with Department staff to research grant opportunities and solicit proposals, prepares grant applications and other documents including preparing forms and budgets; and conducting financial analysis for matching fund requirements. Assists in administering grants received including receipting and disbursing funds; record keeping; preparing performance reports; and responsible for ensuring compliance with rules and regulations. Develops and implements marketing strategy and communication plans for fundraising efforts in coordination with the Department Director and Foundation Board, including website presence and social media opportunities. Develops and maintains a database of donor prospects and donors.   Acknowledges all gifts to the Healthy Acres, Healthy Communities Foundation and provides consistent stewardship to donors. Researches and identifies potential funding sources including individuals, corporations and foundations. Plans, organizes and solicits major gifts; establishes and maintains contact with individual and corporate donors. Works with the Foundation Board and Department Director to develop the budget. Administers and maintains financial reports for Foundation budget, gifts and expenses.  Prepares monthly reports. Responsible for the preparation and filing of annual IRS 990 documents and State of Montana annual reports. Coordinates audits as required/needed. Maintains membership in professional organizations.  Makes public presentations about the Healthy Acres, Healthy Communities mission, goals and fundraising projects.

Minimum Qualifications

• Bachelor’s degree is required. Degrees best suited for this position include public administration, non-profit administration, and liberal arts.

• Requires five years of experience in fundraising, development, grant writing and non-profit management.  

Other Qualifications

Works primarily in an office setting. Requires significant amount of time performing work at a computer workstation. Requires occasional light lifting (up to 20 pounds). Requires some out-of-town travel and frequent evening meetings.

Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in a scenic, sophisticated, and service-oriented Missoula!
Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region.  
Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities.